Professional Obligations Of
C2 Classroom Responsibilities
- General Academic Regulations
- College policy on such academic matters as the system of grading,
the Pass/Fail option, incompletes and withdrawals, academic standing,
changes of courses, academic appeals, and student load are found
in the section of the annual College Catalog entitled "General Academic Regulations." Faculty
members should acquaint themselves with these policies, be able
to explain them to students, and operate within their framework.
- Admission to Classes
- Class lists are available through the faculty member's KnowHopePlus account. Class lists are updated in real time and are considered to be the list of those students officially enrolled in a course. Faculty members should inform the Registrar's
Office of any discrepancies in the class lists and should require
those attending the class, but not officially enrolled, to register
for the class before the end of the drop/add period.
- Grades and Grading
- The College Catalog describes the system of grading
used at Hope College. Each faculty member should determine
with clarity the criteria upon which the final grade for his/her
courses are to be based; adopt clear, adequate and consistent methods
for securing evidence of student growth and achievement; and inform
students early in the semester of these criteria and methods.
- To help faculty persons, the Academic Affairs Board has authorized
the Registrar to publish grade distribution studies annually. These
enable instructors to examine their own grading practices in comparison
with the practices of their colleagues.
- The letter "I" (Incomplete), according to the College Catalog,
"is given only when unusual circumstances beyond the control of
the student prevent giving a specific grade." Teachers must use
personal judgment in interpreting such circumstances; however,
such circumstances are not to include student negligence. Nor should
an "I" be given for poor or inadequate performance which the student,
by additional work, may raise to a passing grade.
- Grade Reports
- Faculty members report to the Registrar for each student a grade estimate at the middle of the semester and a final grade at the close of the semester. The final grade is the only one that appears on the student's permanent academic record (transcript). The midterm estimate is useful for the student and his/her advisor and also gives the instructor a good basis for conferring with his/her students, especially those who are performing poorly. Since student grades are distributed to the student, to his/her advisor, and, in some cases, to parents, it is essential that faculty members observe the deadlines established for such grade reports.
- Faculty Class Absences
- Regular meeting of classes at the scheduled times is considered
important at Hope. Because students pay for instruction, they have
the right to expect that the contracted class schedule will be
followed and that the faculty will be available to provide instruction.
Illness, serious family emergencies, and occasional attendance
at important professional meetings are the only legitimate reasons
for class absence by the instructor. When such occasions arise,
the faculty member is responsible for informing the departmental
chairperson as far in advance of the class session as possible.
The faculty member and chairperson will decide upon appropriate
action to be taken.
- When the cause of absence is other than illness or emergency,
the faculty member must request, in advance, permission to be absent
by completing the absence form and submitting it for approval by
the departmental chairperson and the divisional dean or Provost.
- Student Class Absences
- The Student Development Office notifies a student's teachers
and advisor of any illness which is expected to result in hospitalization,
more than three days of missed classes, or the need to go home
temporarily. The Health Center Staff does not write excuses. A
professor who wants to know if a student is being seen for illness
may call Health Services for verification.
- When a student is absent from class over a period of time - a
week or two - the teacher should make a sincere effort to contact
the student and/or the student's academic advisor. If the student
needs counseling or if the advisor cannot contact the student,
the advisor shall report this to the Office of the Dean of Students.
Such reporting is often helpful in discovering illness or personal
problems for which help can be given.
- The teacher is responsible for determining how and under what
conditions any absence may be made up, for determining what effect
of such absences on the course grade, and for informing students
during the opening week of class of the absence policy for that
- In most instances, the mode of instruction and learning at Hope
includes group sessions. Here, teachers make their primary impact
through lectures, the asking and answering of questions, and the
discussion of ideas. Here, too, occurs the exchange of ideas among
students, which also can be very illuminating. When a course is
so structured that the class session is considered an integral
part of the learning process, and when students contract for such
a course, they miss an irreplaceable element when they miss class.
Teachers, therefore, may legitimately claim that all absences have
an adverse effect upon the student's expected progress in that
course, unless such absence is made up to the satisfaction of the
professor. Students may, however, be denied makeup privileges.
If the professor does not allow the student to make up the class
absence, the faculty member should discuss the negative impact
of such absences with the student, so that the student may make
an informed decision about elected absences.
- Absences Related to Performance or Other College Activities
- Occasionally, another College activity (e.g., a sporting event,
field trip, music or theatre performance or Model U.N.) conflicts
with regularly scheduled classes. The College recognizes the value
of such activities, but also realizes the difficulties resulting
when such activities conflict with regularly scheduled classes.
In an effort to reduce these difficulties, the Academic Affairs
Board adopts these guidelines for students and faculty members:
- Students involved in athletics and other organized campus programs
are expected to schedule their classes not to interfere with practice
sessions or meetings.
- Students with class conflicts resulting
from field trips or on-campus events scheduled in other courses
or from officially-sanctioned athletic events are responsible for
informing their teachers of these conflicts as early as possible
in the semester and for ascertaining whether these absences can
be made up.
- If students have informed them in advance, faculty are encouraged
to make an effort to accommodate students with conflicts resulting
from off-campus field trips and on-campus events assigned in other
courses, as well as officially-sanctioned athletic events.
- If a
course requires field trips at times different from when the class
sessions are held and the teacher knows those dates and times when
the schedule is ready for printing, such sessions should be listed
in the Schedule of Classes.
- If there is flexibility in scheduling
field trips, faculty are encouraged to consider weekends or class
days when their students would accrue the fewest absences in other
- Faculty members should provide alternatives for outside
activities which they require but have not included in the syllabus.
members should provide alternatives for exams scheduled outside
class meeting times.
- Since tours and trips scheduled during spring
break often require numbers of students to be absent from class,
every effort should be made to confine officially-sponsored spring
tours and field trips to the actual spring recess period. If such
confinement appears to be impossible, a written request should
be made to the Provost for permission to extend the time of absence
from the campus. Any such request should be for class days following
rather than preceding the spring recess. Such extension will not
be allowed beyond two class days.
- For overseas travel by athletic
teams and student performance groups, a separate administrative
policy has been established. Copies of that policy are available
from the Office of the Provost.
- Communication Skills
- All faculty bear a share of
the responsibility for bringing their students to an adequate level
of skill in communication. Insistence on clarity and correctness
of expression in oral and written work is one of the criteria each
teacher should include for each course.As appropriate, faculty should
refer to the official guide to writing form and style adopted by
the College, and distributed to all faculty.
- Some indication of students' progress in achieving the goals
of a course should be given no later than the end of the first
month. Where the chief means for sampling performance is
by written or oral testing, an hour test should be given no later
than the end of the fourth week.
- For freshmen or beginning students, it is good to provide evaluation
- Unless some other form of assessing student progress is appropriate,
all courses end with a final examination that is to be given
in the two hour block provided in the examination schedule published
by the Registrar's Office. In fairness to students and other
faculty, all faculty members are required to hold final examinations
at the scheduled time; any variation from this requirement shall
be granted only in severe emergency and with the express approval
of the Provost. For the same reason, the final week of regular
class sessions shall be kept free of hour tests whenever possible.
Ideally, such testing should be incorporated in the final exam
in the scheduled examination time.
- In the cases of individual students with schedule conflicts
known in advance or students who have been prevented by illness
or emergency from taking the examination at the scheduled time,
their final examinations may be rescheduled at the faculty member's
- Term or Research Papers
- When such assignments are given, instructors should provide
instruction in the process of research in their discipline and
be available for conference with their students during the process
of defining the topic, discovering relevant materials, arriving
at sound conclusions, and organizing the results in a meaningful
way. The College library staff is ready to assist teachers in
some of this instruction, especially in explaining the resources
of the library and methods for finding data.
- In order to ensure adequate time for study for final examinations,
term papers should be due, whenever possible, prior to the final
week of classes. Reasonable exceptions to this policy might include
a seminar in which oral presentation of the results of research
constitutes the culmination of the semester's work.
- Code for Academic Integrity
- As it seeks to fulfill its mission, the Hope College community assumes
that each of its members will operate with integrity and honesty, with
a sense of personal responsibility, and with mutual trust and concern
toward others in all facets of the life of the College. In order to
apply this principle to academic life in a fair and consistent manner,
the following policy has been adopted to clarify the expectations regarding
conduct, and to establish a set of procedures for dealing with situations
that violate these expectations.
- ACADEMIC INTEGRITY is based on principles of honesty and
individual responsibility for actions. As these principles
are applied to academic life at Hope College, it follows
that a student will not:
- Give, offer or receive aid on examinations other than that
specifically allowed by the professor.
- Do course work in a
manner that is inconsistent with the standards of conduct
set forth by the professor.
- Knowingly represent the work of
others as his/her own. This includes, but is not limited
- Falsify or fabricate data. This has particular
application to laboratory work and research.
- Engage in conduct
that destroys another person's work or hinders another in
her/his academic endeavors. This has particular application
to computer files, library resources, and laboratory or studio
- With the aim of maintaining and promoting integrity in
the community and in a spirit of helpful concern, every member
of the community is encouraged to address any perceived violations
of integrity directly by confronting the appropriate party.
The following procedures have been defined to ensure that
apparent violations are handled in a prompt and just manner.
- If a faculty member observes an apparent violation
of academic integrity, the faculty member should arrange
an informal, private meeting with the student within
one week. At that meeting the faculty member will discuss
his/her suspicion with the student and inform the student
of the options below, and of the student's right to appeal
any action taken by the faculty member.
- If the student
has an explanation, which is acceptable to the faculty
member, the case may be closed with no written record
or further action.
- If the matter is not resolved,
the instructor may impose a sanction, taking into
consideration the circumstances and seriousness of
the violation. In the case of major violations the
faculty member may assign a failing grade in the
event (test, paper, performance, etc.) or for the
course. Sanctions for minor violations may include
downgrading the work or assigning additional work
to replace the work in question. The faculty member
may also recommend to the Provost that additional
non-grade sanctions be imposed.
- In the event that
any sanction is imposed by the faculty member, the
incident and the action taken must be reported in
writing to the Provost (with a copy to the student)
within one week of the informal meeting.
- If a sanction has been imposed, the student has
the right to file a written appeal to the Provost
(with a copy to the instructor). This appeal must
be filed within one week after the student receives
notification of the sanction. The Provost will then
review the incident, resolve it to the satisfaction
of both parties, or refer it to the Student Standing
and Appeals Committee (SSAC).
the incident is referred to the SSAC, the SSAC may
act on the basis of the written record, or may invite
the parties to submit additional information. If
the student is found to be innocent, the faculty
member will be notified and any academic sanction
imposed against the student will be nullified.
the student is not found innocent, the Provost will
decide whether to impose a non-grade sanction. The
Provost will take into account the faculty member's
recommendations, any related record in the Provost's
office, and recommendations from the SSAC or the
office of the Dean for Student Development.
- If additional
non-grade sanctions are imposed by the Provost, the
student may appeal these to the SSAC.
- If, after meeting
with the student to discuss an apparent violation,
the faculty member is unsure of what action to take,
she/he may refer the matter to the SSAC through the
Provost even if no sanction has been imposed. The
faculty member may seek advice from the Provost and
SSAC at any time.
- All proceedings will be conducted
with strict confidentiality by all those involved
in the matter. Records of alleged violations resulting
in innocent findings will be promptly destroyed.
In cases where guilt is established, reports from
the faculty member and the SSAC will be retained
by the Office of the Provost for the duration of
the student's academic career at Hope College. The
record will also allow the recording of the student's
defense. All related reports shall be destroyed upon
graduation. The record of a student suspended or
expelled for a violation will be retained for three
years before being destroyed. All provisions of the
Family Educational Rights and Privacy Act shall apply
regarding release of information from these records.
syllabi should contain a reference to these procedures
and detail their applications for that particular course.
Syllabi may refer students to the STUDENT HANDBOOK for
the full text of the Code for Academic Integrity.
are encouraged to create environments conducive to fostering
integrity by all. This means that proctoring examinations
may be necessary in some instances, but it also calls
for positive action on the part of the instructor to
remove undue temptation.
- The Administrative Affairs Board
will maintain its charged oversight of the conduct of
the SSAC and will also take overall responsibility for
encouraging and maintaining an atmosphere supporting
academic and social integrity.