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Fall 2014 Registration Time Line

Current and Continuing Students
Off-Campus Students
Transfer Students
Freshmen
Special, Non-Degree Seeking Students
Re-Admit Students
Frequently Asked Questions
On-line Registration How-To Guide

 

Step One: Preparing for Registration

Whether you’re new to the registration process or not, you still need to prepare appropriately because classes fill up quickly.

  1. Check your KnowHope Plus account for your Registration Time and any Holds which will block your registration. Holds must be resolved before students can register.  Those unable to remove their hold by their Registration Time may register in the Registrar's Office once the hold is removed.
  2. Run a Degree Evaluation to see what requirements (General Education and Major/Minors requirements) you’ve completed and what you still need to complete. Print this out and bring it to your advising meeting.
  3. Check the On-line Schedule for Fall 2014 classes (posted March 12).
  4. Use the Schedule Planner to avoid conflicts.
  5. Incoming Freshmen have a separate Registration in late June/early July (the exact date to be announced in the near future). They will receive an informational packet with more details and materials that will need to be completed.  First Year Students should use these additional resources for planning their class options.

 

Step Two: Advising "Week"

Fall 2014 Pre-Registration Advising is March 12 - March 28 (Spring Break is March 17 - March 21).

Advising "Week" is when you will meet with your advisor to plan your schedule for next semester and receive your Registration Form or PIN. Registration Forms and PINs are mailed to Primary Academic Advisors. Department Assistants also receive a copy of the registration information sent to the faculty in the department.

  1. Schedule a meeting with your Academic Advisor.
  2. Bring your printed Degree Evaluation, filled out Schedule Planner with alternate class choices and a list of any questions you have to your advising meeting.
  3. Collect your Registration Form or PIN from your advisor.

Registration Forms are given to ALL First Time in College (FTC) students and students with 19 or fewer earned credits (this does not include classes from the Spring 2014 semester). These forms are used for In-Person Registration.

PINs (this PIN is different from the KnowHope Plus log-in PIN) are given to Non-FTC students with 20 or more earned credits (this does not include classes from the Spring 2014 semester) and deposit-paid re-admit students. PINs are used for On-line Registration.

 

Step Three: Registration Week

Fall 2014 Registration Week is March 31 - April 4.

Registration Week is broken up into two different sections for traditional degree-seeking students: On-line Registration and In-Person Registration. Registration times are awarded on a credit earned basis (the more credits you have, the sooner you register).

  1. Check your KnowHope Plus account for your Registration Time and any Holds which will block your registration.
  2. On-line Registration is Monday, March 31 - Wednesday, April 2.

Non-FTC students with 20 earned credits or more and deposit-paid re-admit students
You will be able to register beginning at your Registration Time and will be able to continue to register for classes on-line until your Registration PIN expires at 7:00 AM on Thursday, April 3. If you have a class scheduled during your Registration Time, do not miss class. Register for next semester after your class ends.

  1. In-Person Registration is Thursday, April 3.

ALL First Time in College (FTC) students and students with 19 or fewer earned credits
You will be able to register beginning at your Registration Time in Maas Auditorium and will be able to continue to register for classes in Maas Auditorium until 5:00 PM on Thursday, April 3. If you have a class scheduled during your Registration Time, do not miss class. Register for next semester after your class ends.

  1. Class enrollment is frozen at 12:00 PM on Friday, April 4 so each department can review and evaluate their Wait Lists.

 

Step Four: Wait List Week

Wait List Week is April 7 -15.

Wait List Week is when departments will receive and review their Wait Lists. They will then contact the Registrar’s Office about which students are to be added to courses. Drop/add forms should NOT be signed during the Wait List period. Please honor the Wait List period and do not email or contact professors.

  1. Monday, April 7 through Wednesday, April 9, Departments will review their Wait Lists. Faculty responses are due to the Registrar’s Office at 12:00 PM on Thursday, April 10.
  2. Friday, April 11, students will receive an email notification about the status of their wait listed course(s). The email will have detailed instructions on how to proceed. No changes are made to student schedules without student approval.
  3. Monday, April 14 and Tuesday, April 15, students given permission to add a wait listed course MUST come to the Registrar’s Office to add the class. During the same visit, students may drop a class/classes to add the wait listed class/classes
  4. 5:00 PM on Tuesday, April 15, Wait Lists are purged. The Registrar’s Office does not maintain Wait Lists after Wednesday.

 

Step Five: Drop/Add

Drop/Add begins Wednesday, April 16.

After Wait List Week, students may add and drop courses without academic penalty during the first week of classes. Class availability generally shifts after the Wait List period, so it would be beneficial to look at the On-line Schedule if you were not able to register for a desired course. Drop/add forms are available in the Registrar’s Office.


Deadlines for Drop/Add Permission:
First-Half Courses:                  Wednesday, September 3
Full-Semester Courses:           Wednesday, September 3
Last-Half Courses:                  Friday, October 24

  1. Check the On-line Schedule for open seats in the desired class.
  2. Professor permission is required from both courses (course to drop and course to add) before any schedule changes can be made. Signatures on the drop/add form or a detailed email to the student are acceptable.
  3. Academic Advisor permission is also required, except for section changes of the exact same course. Signatures on the drop/add form or a detailed email to the student are acceptable.
  4. Bring the signed drop/add form and permissions to the Registrar’s Office for processing. Please be very aware of drop/add deadlines. If the deadline has past, you will only be able to withdraw from courses.

 

 

Frequently Asked Questions:

What is my Registration Time?
What is a PIN vs. a Registration Form? How do I know which one I’m supposed to receive?
How do I actually register for classes on-line?
Who is my advisor?
How do I generate a Degree Evaluation? How do I use my Degree Evaluation to know what classes I need?
I already know what classes I need to take. Do I have to meet with my advisor?
How do I know if I have a Hold? Who do I contact to resolve my Hold?
How do I register for a Restricted Class?
How do I register for more than 18 credits?
How do I place myself on a Wait List?
If I’m placed on a Wait List, what are my actual chances of being able to enroll in the course?
What happens if I don’t get into my wait listed course?
I’m currently studying Off-Campus or will be studying Off-Campus in Fall 2014. How and when do I register?
I’m a transfer student. How and when do I register for classes?
I’m going to be a Freshman. How and when do I register for classes?
I’m a re-admit student or graduating this semester and plan to return to Hope for Fall 2014. How and when do I register for classes?
I’m a special, non-degree seeking student. How and when do I register for classes?
I received a PIN but can’t register on-line any more. Why not?
Where do I get a drop/add slip and how do I drop/add a class?
Can I forward my emailed permissions to drop/add a class?
What happens if I need to drop/add a class after the drop/add deadline?

 

What is my Registration Time?

To view your Registration Time:

  1. Log into your KnowHope Plus account
  2. Click “Registrar and Student Accounts”
  3. Click “Registration”
  4. Click “Registration Status” and select the term “Fall 2014”

The date and time listed under “From” is the earliest time you may register. The “To” time is when your alternate PIN will expire.

 

What is a PIN vs. a Registration Form? How do I know which one I'm supposed to receive?

A PIN is the number you will enter to access the “Register for Classes” section in KnowHope Plus for On-line Registration. If you are Non-FTC student with 20 or more earned credits or deposit-paid re-admit student, your Primary Advisor will give you a PIN. This PIN is different than the KnowHope Plus log-in PIN. Registration PINs expire at 7:00 AM on Thursday, April 3.

A Registration Form is the form on which you will write down all the classes you want to register in and bring to Maas Auditorium for In-Person Registration. If you are a First Time in College (FTC) student or a student with 19 or fewer earned credits, your Primary Advisor will give you a Registration Form. You will complete this form with your advisor and your advisor must sign it before you are able to register for classes.

The number of credits you are currently enrolled in does not count toward your number of earned credits. Earned credit is calculated from your completed courses.

 

How do I actually register for classes on-line?

Spring 2014 Registration PINs expire at 7:00 AM on Thursday, April 3.

To register for classes on-line:

  1. Log into your KnowHope Plus account (Use your normal PIN for logging in, not the PIN given to you by your advisor. You will use that PIN later.)
  2. Click “Registrar and Student Accounts”
  3. Click “Registration”
  4. Click “Register for Classes and Drop/Add Classes”
  5. Select the term “Fall 2014” and click “Submit”
  6. Enter your “Alternate PIN” (the PIN given to you by your advisor) and click “Submit”
  7. Enter the CRNs in the blank fields provided under the “Add Classes Worksheet” section
    • If you do not know the CRNs of your classes, you can search for CRNs either by using the On-line Schedule or select “Class Search” and select the desired subject area. You can then either search by “Course Search” or “Advanced Search."
  8. Once you have your CRNs entered appropriately, click “Submit Changes”
  9. Double check your registration by looking at your printable schedule. You will see the status “**Registered**” for all classes for which you are actually registered.
  10. If you see a “Registration Add Errors” section after trying to add a class, read the “Status” section. This will tell you why an error occurred. For Example:
    • “Closed- 000 WAITLISTED”
      • The class is Wait Listed. If you see “000” it means there are zero (no) students on the Wait List. If you want to add yourself to the Wait List, be sure to click the drop down arrow and select “Wait List”. Then click “Submit Changes”. If you forget to click “Submit Changes”, you will not be added to the Wait List.
    • “Instructor Signature”
      • You need to receive permission from the instructor of the class before you can register for it. Bring your permission slip to the Registrar’s Office.
    • “Linked course required”
      • You probably forgot to add the required Discussion and/or Lab portion of the class. Check the On-line Schedule for linked course requirements and add all CRNs required.
    • “Corequisite required”
      • The system is looking for a corresponding course that you need to register for as well. The required class should be listed under the “Status” Section but you can also check the On-line Schedule for corresponding course requirements. You will need to add all CRNs required.
    • “Department Restriction. Major needs to be declared to register.”
      • You must be a declared major in that department to take the course. Major Declaration Forms are available on-line or in the Registrar’s Office.
    • “Time conflict with CRN XXXXX”
      • There is a time conflict with the listed class. Register for all other courses on-line and obtain permission from both instructors of the classes involved with the time conflict. You’ll then need to come to the Registrar’s Office to register for the class.
    • “Registration Changes are Not Allowed”
    • “Class Standing (FR, SO, JR, SR) Restriction ”
      • You do not have enough earned credits to register for this course. You will need to choose a different course.
    • “Prerequisite not met. Unable to register for course."
      • You have not met the prerequisite requirement outlined in the college catalog. You will need to choose a different course.

 

Who is my advisor?

To look up your Academic Advisor:

  1. Log into your KnowHope Plus account
  2. Click “Registrar and Student Accounts”
  3. Click “Student Records”
  4. Click “View Student Information”
  5. Select the Current Term (Spring 2014) and click “Submit”
  6. Your advisor’s name is listed here as “Primary Advisor”

 

How do I generate a Degree Evaluation? How do I use my Degree Evaluation to know what classes I need?

The Degree Evaluation tool is used to see how many requirements for completing your degree you have met and how many still need to be met.

To generate a Degree Evaluation (or a “What If Analysis” if you have not declared a major):
 

    1. Log into your KnowHope Plus account
    2. Click “Registrar and Student Accounts”
    3. Click “Student Records”
    4. Click “Degree Evaluation”    
    5. Choose the current term and click “Submit.” (If you have declared a major(s) and/or minor(s), you’ll see your primary major listed under “Program” and “First Major.” Any other declared major or minor(s) will also be listed.)
      • If you have not declared a major(s) and/or minor(s), your program will be listed at “Undeclared.” At the bottom of the screen, choose “What-if Analysis.” Select your entry term (the term you began at Hope) and click “Submit.”
      • From the pull-down menu, select a major program you’re considering, then click “Continue.”
      • From the pull-down menu, select the correct major again. This will connect your program with the appropriate general education and other requirements.
      • To add a minor, click “Add More."
      • To add a second major, click “Add More” again and add the second major. Click “Submit.”
    6. At the bottom of the screen, choose “Generate New Evaluation”
    7. Click “Program”
    8. Click “Generate Request”
    9. Click “Detail Requirements” and “Submit” (in the “Degree Evaluation Options”)

     
    Wait a moment and your degree evaluation will generate.

    The next sections list the requirements of the majors and minors you’re considering. Check under each area for a list of requirements—any marked “NOT MET” are not completed. Pay attention to these sections as you will see what classes are needed to complete this part of your requirements. These are the classes you should be adding to your schedule. If you have fulfilled requirements, the area will be marked “MET.”

    For more details about the Degree Evaluation tool, please use Directions for Tracking your Degree Progress and  Directions for running a “What If” degree evaluation as a resource.

     

    I already know what classes I need to take. Do I have to meet with my advisor?

    Yes, you still need to meet with your advisor. Even if you are completely prepared and have multiple options for classes, your advisor has your PIN or Registration Form, which you need for registration. Your advisor should also confirm that your planned classes are appropriate for you.

     

    How do I know if I have a Hold? Who do I contact to resolve my Hold?

    Any Holds you have will be listed on KnowHope Plus. If you do not have a hold, none will be listed. Resolve any holds and verify that they have been removed from your student account prior to your registration time. If you have a hold, you may not be able to register for classes.

    To look up Holds:

    1. Log on to your KnowHope Plus account
    2. Click “Registrar and Student Accounts”
    3. Click “Registration”
    4. Click “Registration Status” and select the term “Fall 2014”

    You’ll need to contact the department listed for the following Holds.

    • Business Services-Anderson-Werkman Building
      • Financial Hold
      • Former Student Hold
      • Monthly Payments Past Due
      • Registration Deposit Hold ($250 due prior to Fall Registration)
    • Health Clinic-Dow Center
      • Health Hold
    • Student Development-DeWitt Building
      • Behavior Hold
    • Registrar’s Office-DeWitt Building
      • No Major Declared
      • Transfer Student Missing Transcript
      • Registrar Hold

     

    How do I register for a Restricted Class?

    Whether you are registering on-line or in-person, you will still need to receive special permission to register for restricted courses. A restricted course will be labeled “RESTRICTED” and generally has a description reading, “Written permission of instructor required.”

    Permission slips must be obtained from the instructor or department chairperson of the course. You cannot register for restricted classes on-line. If registering on-line, bring the signed permission slip to the Registrar’s Office after you have registered for all other classes. If you are registering in-person, you can bring your signed permission slips with you to registration.

     

    How do I register for more than 18 credits?

    If you wish to register for more than 18 credits, you’ll need to receive permission from the Registrar.

     

    How do I place myself on a Wait List?

    You can add your name to a Wait List for any closed class:

    1. Click the drop down arrow and select “Wait List” (this is under the “Action” section of the your “Current Schedule”)
    2. Click “Submit Changes

    If you see “000” it means there are zero (no) students on the Wait List. If you see "001" it means you will be second on the Wait List. Be sure to click “Submit Changes." If you forget to click “Submit Changes,” you will not be added to the Wait List. Then, to make sure you are on the Wait List, check your schedule. Classes that you are on the Wait List for are marked “Wait Listed.”

     

    If I’m placed on a Wait List, what are my actual chances of being able to enroll in the course?

    There is no guarantee you’ll be accepted into the class if you’re placed on the Wait List. We try very hard to accommodate students that need a specific course. However, each department handle Wait Lists independently, so it is very hard to accurately advise the likelihood of acceptance.

     

    What happens if I don’t get into my wait listed course?

    The goal of registration is to take appropriate classes for completing your program of study and registering for at least 12 credits. To be considered a full-time student you must be registered for at least 12 credits. Most students do enroll in 14-16 semester credits in order to graduate in 4 years.

    If you are placed on a Wait List, you need to register for one of your alternate classes (that you already selected in preparing for registration). If you are not accepted into a wait listed course and cannot find another class that fits into your schedule, seek help from your advisor, major/minor department, or the Registrar’s Office.

     

    I’m currently studying Off-Campus or will be studying Off-Campus in Fall 2014. How and when do I register?

    Currently studying Off-Campus:
    You will register on-line for your classes. Simply log-in to your KnowHope Plus account as usual to register for classes. Once logged in, a registration PIN is not needed. Your Registration Time will be awarded based upon your earned credit hours and can be viewed on your KnowHope Plus account. You will also receive an email with more details closer to registration.

    Will be studying Off-Campus in Fall 2014:
    If you have been approved to study on an off-campus program (domestic or international) in Fall 2014, we’ll handle your registration in our office; you do not need to do anything. We receive lists of students approved for Off-Campus Study from program directors and staff in the Registrar’s Office will register you for the appropriate program at your assigned time. You will also receive an email with more details closer to registration.

     

    I’m a transfer student. How and when do I register for classes?

    Transfer students must apply through Admissions using the Common Application. Once accepted to Hope and deposit paid, you will be contacted by Liz Steenwyk in the Registrar’s Office regarding registration. Registration for you will be on or after May 5.

     

    I’m going to be a Freshman. How and when do I register for classes?

    Incoming Freshman have a separate Registration. You will receive information electronically about your Fall 2014 Registration on May 27 - so be sure to check your Hope email. Refer to your timeline of events immediately below:

    First Tuesday Tidings Email: Tuesday, May 27
    The first Tuesday Tidings email (sent to your Hope email account) will tell you about the your first registration. You will receive Tuesday Tidings throughout the year to keep you informed about the Hope College exerpience and important information.

    New Student Advising Day (optional): Saturday, July 12
    This event is not required but will be a time where you can ask questions and receive advising about Fall 2014 Registration.

    Registration Worksheets Due: Tuesday, July 15
    Registration Worksheet are where you will indicate what classes you wish to register for, list your alternates, and express your study of interest.

    Your Fall 2014 Schedule available: Friday, August 1
    You may log into your KnowHope Plus account to view your schedule on this date.

     

    I’m a re-admit student or graduating this semester and plan to return to Hope for Fall 2014. How and when do I register for classes?

    Graduates or prior attendees who plan to return to Hope for the Fall 2014 must re-apply through Admissions. Once accepted, you must pay your deposit prior to receiving your PIN for registration. If the deposit is received after On-line Registration (On-line Registration closes on Thursday, April 3 at 7:00 AM), students will register in-person with Liz Steenwyk in the Registrar’s Office.

     

    I'm a special, non-degree seeking student. How and when do I register for classes?

    Dual-Enrolled students (non-degree seeking students who are dual-enrolled high school students) must apply through Admissions using the Dual-Enrollment Application form. You must submit this form each semester or term you wish to study at Hope.

    Once accepted, students must register with the Registrar’s Office using a Registration Form starting Monday, August 4. The Registration Form is in your Registration Packet from Admissions but also available in the Registrar’s Office. There is no guarantee of class availability, so you should consider several class options.

     

    Special, Non-Degree Seeking Students (non-degree seeking students, who are not high school students, looking to enroll in only a single term) must apply through Admissions using the Single-Term Enrollment Form. You must submit this form each semester or term you wish to study at Hope.

    Once accepted, students must register with the Registrar’s Office using a Registration Form starting Monday, August 4. The Registration Form is in your Registration Packet from Admissions but also available in the Registrar’s Office. There is no guarantee of class availability, so you should consider several class options.

     

    I received a PIN but can’t register on-line any more. Why not?

    Fall 2014 Registration PINs expires at 7:00 AM on Thursday, April 3. If you have not registered for classes by this date and time, you will have to register for classes in-person in the Registrar’s Office. You must bring your PIN card you received from your advisor with you as well as your list of classes for which you wish to register.

     

    Where do I get a drop/add slip and how do I drop/add a class?

    Students may add and drop courses without academic penalty during the first week of classes. Deadlines are posted on the Academic Calendar. You must obtain a drop/add slip from the Registrar’s Office. Professor permission is required from both courses (course to drop and course to add) before any schedule changes can be made. Academic Advisor permission is also required, except for section changes of the exact same course. Signatures on the drop/add form or a detailed email to the student are acceptable. Review the On-line Schedule for open classes and completely fill out the drop/add slip.

    Bring the signed drop/add slip and permissions to the Registrar’s Office for processing. Please be very aware of drop/add deadlines. If the deadline has past, you will only be able to withdraw from courses.

     

    Can I forward my emailed permissions to drop/add a class?

    No, you cannot forward your email permissions. You must complete a drop/add slip and show staff in the Registrar’s Office your permissions. There are computers in the Registrar’s Office on which you can pull up your emails or you can print out your emails and bring them to the Registrar’s Office.

     

    What happens if I need to drop/add a class after the drop/add deadline?

    You can withdraw from a class after the drop/add deadline. Please be aware there are deadlines for withdrawing from courses as well. You may withdraw from a course after consultation with your instructor and advisor within the first ten (10) weeks of the semester. After the end of the first week in the semester, the notation “W” will appear on your record. “W” grades are a non-penalty grade and mean that you attempted the course but withdrew partway through the semester. Courses withdrawn from after the ten-week period will ordinarily be recorded as failures. Please review the Catalog for more information about general academic regulations.


    Deadlines for Drop/Add Permission:
    First-Half Courses:                  Wednesday, September 3
    Full-Semester Courses:           Wednesday, September 3
    Last-Half Courses:                  Friday, October 24