|Sending to Hope
-Links to location of student mail and other campus addresses
-Correctly addressed mail via USPS
-Correctly addressed packages via UPS, FedX, and DHL
a student receives a package
-If a student wants to send a package
| Preparing Customs Form
for sending domestic packages, letters, etc.
-Prices for international letters
to the list of all of the campus addresses
|Mailroom Handbook & Forms
comprehensive handbook of how to use the resources that the mail
room offers. This is mainly written for staff and faculty.
Delivering General Mail
to the Mail Center
- All Unstamped
mail to be metered should be in trays or rubber banded together with
flaps up and your account number in the upper left-hand corner of at
least the top envelope. Be sure to keep the adhesive closure dry so
the letters do not stick together.
- Please separate
and bundle mail according to the 4 slots provided facing the window.
diagram) Please use rubber bands provided on the desk or ask for
trays for all mail groupings. This will help the mail center staff
to sort the mail in an efficient and timely manner.
- Airmail should
be left at the window. For all airmail, except letters 1/4" thick
or less, a customs forms have to be made out by departmental
personnel. Custom form #2976 up to 4# and custom form #2976a
for packages 4#+, and all International express and priority packages,
regardless of weight. The country that the mail is being sent to must
be clearly written on the
address - not abbreviated please!
- When sending inter-campus
mail, please include the department (not the building) name of the
recipient. Building addressees are not enough. When sending student
intercampus mail, bundle and sort by dorms/apts and sequence by room
numbers. you can order labels/lists in this manner.
- Envelopes with
black printed addresses on white background can be sent presort, which
is $.03 cheaper than first-class mail. In order for your mail to be
sent this way the same day, it must be at the Mail Center by 2:30 pm
daily. If a postal scanner can read the street and city/state address
of recipient on envelope, it can be sent presort. However,
any letter with anything that interferes with the address, such as
low return addresses, hand written, cursive lettering, and windows
on envelopes that are lower than 5/8" from the bottom, cannot
be sent presort, and should be kept seperate from presort mail.
- When you order glossy card
stock, make sure that
the area for mailing is laser
otherwise the ink will smear when metering. If you choose to apply
stamps, this is no issue.