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Campus Security Authority

In April 2011, The Department of Education sent out a Dear Colleague letter which clarified certain expectations, one of which is Campus Security Authority (CSA).

The Clery Act Regulations define a Campus Security Authority as:

An official of an institution who has significant responsibility for student and campus activities, including, but not limited to, student housing, student discipline, and campus judicial proceedings. An official is defined as any person who has the authority and the duty to take action or respond to particular issues on behalf of the institution.

As a Campus Security Authority you are required to report Criminal offenses, and reportable crimes that are motivated by hate. The crimes are classified into Group A and Group B listed below. Remember this is a report of an incident.

Group A

  • Murder and Non-negligent manslaughter
  • Forcible sex offenses
  • Non-forcible sex offenses
  • Robbery -The taking or attempting to take anthing of value from the care, custody, or control of a person or persons by force or threat of force or violence and/or by putting the victim in fear.
  • Aggravated assault - An unlawful attack by one person upon another for the purpose of inflicting severe or aggracated bodily injury. This type of assault usually is accompanied by the use of a weapon or by means likely to produce death or great bodily harm.
  • Burglary - An unlawful entry of a structure to commit a felony or a theft.
  • Motor vehicle theft - The theft or attempted theft of a motor vehicle.
  • Arson - Any willful or malicious burning or attempt to burn, with or without intent to defraud, a dwelling house, public building, motor vehicle or aircraft, personal property of another, etc.

Group B

  • Larceny - theft
  • Simple assault - is an unlawful physical attack by one person upon another where neither the offender displays a weapon, nor the victim suffers obvious severe or aggravated bodily injury involving apparent broken bones, loss of teeth, possible internal injury, severe laceration, or loss of consciousness.
  • Intimidation - is to unlawfully place another person in reasonable fear of bodily harm through the use of threatening words and/or other conduct, but without displaying a weapon or subjecting the victim to actual physical attack. For the Intimidation to be considered a hate crime there would have to be other supporting evidence of bias as well.
  • Destruction/damage/vandalism of property

Hate Crime

  • A hate crime is a criminal offense committed against a person or property which is motivated, in whole or in part, by the offender's bias.
  • Bias is a performed negative opinion or attitude toward a group of persons based on their race, gender, religion, disability, sexual orientation or ethnicity/national origin.

Six Categories are reported:

  • Race. A performed negative attitude toward a group of persons who possess a common physical characteristics (e.g. color of skin, eyes, and/or hair; facial features, etc.) genetically transmitted by descent and heredity, which distinguish them as a distinct division of humankind.
  • Gender. A preformed negative opinion or attitude toward a group of persons because those persons are male or female.
  • Religion. A preformed negative opinion or attitude toward a group of persons who share the same religious beliefs regarding the origin and pupose of the universe and the existence or nonexistence of a supreme being (i.e. Catholics, Jews, Protestants, atheists).
  • Sexual Orientation. A preformed negative opinion or toward a group of persons based on their sexual attraction toward and responsiveness to, members of their own sex or members of the opposite sex (e.g. gays, lesbians, heterosexuals).
  • Ethnicity/National Origin. A preformed negative opinion or attitude toward a group of persons of the same race or national origin who share common or similar traits, languages, customs and traditions (e.g. Arabs, Hispanics).
  • Disability. A preformed negative opinion or attitude toward a group of persons based on their physical or mental impairments/challenges, whether such disability is temporary or permanent, congenital or acquired by heredity, accident, injury, advanced age or illness.

Key elements when reporting an incident

  • Be thorough! Provide as much information about the criminal incident as possible to aid law enforcement and to categorize the crime.
  • Personally identifiable information. Crime reports should include personally identifying information if available. This is important for law enforcement purposes and to avoid double counting crimes. The Clery statistical disclosure based on those reports, however, MUST be kept anonymous; no personal identifying information will be disclosed.
  • Confidentiality. If a victim does not want the report to go any further than the CSA, the CSA should explain that he or she is required to submit the report for statistical purpose, but it can be submitted without identifying the victim.
  • Timely reporting. It is very imprtant that all reports be submitted in a timely manner. This will enable those individuals to issue timely warnings, for crimes that pose a serious or continuing threat to the campus community.


Crime Statistics Report Form

Sex Offenses Crime Statistics Report Form


If you have any questions concerning the Clery Act
or the responsibilities of a Campus Security Authority (CSA), please contact:

Richard A. Frost
Vice President and Dean of Students

(616) 395-7940