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Animal Use - College policy and federal law require a review of projects for humane treatment and judicious and safe use of vertebrate animals. At Hope College, the review is conducted by the Hope College Animal Care and Use Committee (HCACUC).

Budget Reallocation - Federal Policy and Request Form

Data Management

Hope College NSF-funded faculty are apprised of NSF's data management requirements specific to each NSF directorate. Each investigator is to prepare the required two-page data management plan when submitting a proposal.

Conflict of Interest:
Hope College has a conflict of interest (COI) policy and a financial conflict of interest (FCOI) policy that every faculty and staff member must read prior to seeking external grant support.

REQUIRED (NSF & NIH Applicants): Financial Conflict of Interest (FCOI) Training and Disclosure
All investigators and senior personnel on NSF and NIH proposals must receive CITI FCOI training at least every four years and complete a FCOI new disclosure form prior to proposal submission.

CITI FCOI Training: Hope College requires all investigators and senior personnel on NSF and NIH proposals to complete 2 modules offered by the Collaborative Institutional Training Initiative (CITI) entitled Financial Conflicts of Interest: Overview, Investigator Responsibilities, and COI Rules and Institutional Responsibilities as they Affect Investigators.

How do I take the CITI training modules for Financial Conflict of Interest?  Click here to go to the CITI Login and Registration Page. Enroll with your Hope College email address. Click on the "add a course or update your learner groups for Hope College" and select the Conflicts of Interest course and click next. This should automatically enroll you in the two course modules listed above and give you the option of taking a more general conflict of interest module. Read the materials carefully and take the tests at the end of the required modules. Once you pass, you will receive notification of your completion. Please print that for your records and send a copy (via email or  paper) to, Dr. Will Polik, Associate Dean for Research and Scholarship and Tracey Nally,

FCOI Disclosure: All NIH applicants are required to complete the FCOI New Disclosures form and send an electronic copy to prior to proposal submission.

Ethical Conduct:

Collaborative Institutional Training Initiative (CITI) - The CITI Program is a subscription paid service to provide ethics education and certification to all members of the Hope College research community. This service was established to meet federal compliance requirements.

The Office of Science and Technology Policy in the White house published on Dec 6, 2000, the Federal Research Misconduct Policy which required all federal agencies to implement misconduct policies and regulations which are available for all the agencies on the Office of Research Integrity website.

The National Science Foundation (NSF) requires every proposal to provide a plan for how we educate our students in the ethical conduct of research.

The National Institutes of Health (NIH) requires that all trainees, fellows, participants, and scholars receiving support through any NIH training, career development award (individual or institutional), research education grant, and dissertation research grant must receive instruction in responsible conduct of research.

Export Control
In 2010 the U.S. Administration announced the roll-out of the Export Controls Reform - fundamental restructuring and consolidation of all export controls. These regulations involve protecting information and technology being released to international adversaries. All researchers involved with international travel and/or research collaborations indicate they are exempt by answering the question on the travel authorization form. If not exempt you are required to contact your Dean and the Sponsored Research Office.

Human Subjects
If you will be administering assessment surveys to participants including student researchers, NSF requires every proposal to receive an approval or an exemption through our institutional Human Subjects Review Board (HSRB/IRB) prior to submission. 45 CFR Part 690: Federal Policy for the Protection of Human Subjects.

To learn whether your project can receive expedited review by the HSRB, read the NSF Expedited Review of Social and Behavioral Research Activities Guideline.

If you do not receive a HSRB response before submitting the proposal, enter "Pending" on the Cover Sheet where IRB approval date is requested.

National Institutes of Health (NIH) has a slightly different set of human subject categories to which your project will fall under. Hope College's HSRB will determine which category applies in their official letter.

Intellectual Property

Hope College's invention and patent policy

Laborers and Mechanics on Projects

Any grant proposal involving in excess of $2,000 for the construction, alteration, or repair (including painting and decorating) of public buildings or public works must provide information which validates that all laborers and mechanics on projects funded directly by or assisted in whole or in part by and through funding appropriated by the Act are paid wages at rates not less than those prevailing on projets of a character similar in the locality as determined by subchapter IV of Chapter 31 of title 40, United States Code (David-Bacon Act).

Office of Research Integrity

Department of Health and Human Services -The Office of Research Integrity (ORI) promotes integrity in biomedical and behavioral research supported by the U.S. Public Health Service (PHS) at about 4,000 institutions worldwide. ORI monitors institutional investigations of research misconduct and facilitates the responsible conduct of research (RCR) through educational, preventive, and regulatory activities.

Post Award Federal Grant Policies


RCR Policy
Training in Ethics and Responsible Conduct of Research

Department RCR Policies:
Computer Science
Geological/Environmental Science

Research Misconduct Policy

If you're proposed project includes budget lines to support subcontractors, you must state in the narrative and/or the budget justification " "Subawards will conform to standard procedures and practices at Hope College that align with all federal requirements."

Suspension and Debarment
Federal regulations require this form to be completed if the awarded grant from a federally funded program will be purchasing equipment, other goods or services from a single company in excess of $100,000. The form should be completed by the company prior to the purchase. A copy of the completed form should be mailed to Hope College Business Services, ATTN:  Kevin Kraay,  P.O. BOX 9028, Holland, MI  49422-9028.

Time and Effort Reporting Policy/Form
Per the federal Office of Management and Budget, Hope College is required to document time and effort spent on externally sponsored activities.

Hope faculty and/or staff who are associated with a grant, whether paid or not, should complete this T&E form for the previous calendar year of time spent on the grant. Deadline to submit form is January 30.

FAQ and guidelines can be found HERE.

Whistleblower Protection Policy

Other Key Institutional Policies
The Hope College Human Resources office provides a website that lists key policies that may be relevant to grant applicants and recipients.