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hot air balloons at night Proposal Submission

Prior to submitting your proposal you must have completed the following checklist:

  1. Inform your department Chairperson/ Dean and SRO of your intentions to seek external funding using the Early Notification Form at least one month prior to submission.
  2. Be a registered user on the given electronic submission system. The SRO can assist you.
  3. Provide a proposal draft and final budget to the SRO Director at least one week prior to the deadline
  4. Contact the Sponsored Research Office (X7316) to determine the submission date/time.
  5. Check, double check and check again that the proposal is in compliance with the guidelines!

Government Submissions

GRANTS.GOV serves all government agencies as a portal for the solicitation of funding opportunities and as a mechanism to submit applications. However, if applying to the National Science Foundation (NSF), it's recommended you use the NSF Fastlane system.

Hope is already registered in so when applying you must register as an organization applicant and not as an individual unless it's for an individual fellowship. To register under the organization you will need to enter Hope College's DUNS number: 050947084. has a new application system "Workspace" which allows multiple people, including the SRO, to work on the application at once. To use this new application, you must be a registered organization applicant. Workspace is much easier and provides multiple users whereas the downloadable applications require to be shared as an attachment in an email.

All proposal submissions must be handled by the SRO Director. If you would like to learn how to use the site, contact the SRO Director, Tracey Nally.

Foundation Submissions

Prior to any proposal submissions to foundations, the primary investigator (PI) must receive permission from the SRO. If permitted, please follow their guidelines. Each foundation has different submission requirements. More foundations are requiring electronic submissions but many still require a hard copy.