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Van and Car Reservations

We maintain a fleet of vehicles that are available for faculty, staff, and certified students when conducting college-related business. Reservations are based on availability and the type of vehicle best fit for the intended use. There are a limited number of vehicles, so please reserve early. If all College vehicles are reserved, other options may be pursued through an external rental agency dependent on availability. If you have questions about specific trip costs & scenarios, please contact us at 616.395.7075. After your trip, please fill out this feedback form to help us improve your experience for the next trip.

Rental Procedure:

Requests must be made online through EMS. First time users, please review the instructions.

Requests must be made at least two business days in advance to be considered. We honor first reservations as much as possible, so please reserve early.

For urgent situations and last minute reservations: During business hours, a vehicle may be obtained, if one is available, for urgent situations. Availability is limited for such situations due to requirements for vehicle inspection, cleaning, fueling, and maintenance. No reservations will be granted after 4pm or on the weekends.

For all reservations, keys will be picked up and dropped off at the Campus Safety office, 178 E. 11th St. Motor pool vehicles are parked in Lot 52 in numbered spots where they will be picked up and dropped off. If you must leave a personal vehicle overnight, ask the Information Center Operator in the Campus Safety office where he or she would like you to leave it when you pick up your motor pool keys.

To use a Hope College vehicle, you must meet the insurance standards of the College's insurance carrier. When signing out a vehicle, please bring your Hope College ID card. All faculty and staff members must bring a driver's license valid for use in the United States. All others, such as students or volunteer drivers, must bring a current and valid Hope College Driver Authorization card.

In the event that all motor pool vehicles are booked or otherwise unavailable, we can work with you to make other arrangements during business hours. Enterprise is the preferred car rental supplier for Hope College. Competitive rates have been negotiated that will remain consistent regardless of location or time. Please provide the representative with Contract ID #XZ20323 to receive the corporate rate. All charges will be the responsibility of the department or the individual renting the vehicle. You will be responsible for picking up and dropping off the vehicle. For more information regarding this process, please call 616.395.7075.

Charges for Hope Vehicles:

Vehicle rental costs will be charged to your department or organization. 







If you cancel your reservation less than 48 hours before your trip, you will still be charged for the rental.

*For full-size vans only, there is an option for small budgets - Half day rates ($45) available if used for less than four hours.

Fueling procedures:

Your vehicle will have a full tank of gas when you pick it up. You are responsible for fuel costs for the duration of your reservation.

Vehicle Information:



Type: Honda Civic
Seating: (4) plus driver
Tank Size: 13.2 gallons
Estimated 29 MPG 

Mini Vans

Type: Honda Odysseys
Seating: (6) plus driver
Tank Size: 21 gallons
Estimated 22 MPG 






Type: GMC Savanas
Seating: (11) plus driver
Options: trailer hitch, handicap accessible, seat removal at $25/row
Tank Size: 31 gallons
Estimated 14-17 MPG 
There is no driver provided with this type of vehicle. Please make plans to have an authorized driver prior to making a reservation.