Campus Life & Events
We can’t wait to welcome our students back to Hope! While campus life will look and feel different this year, we look forward to providing a unique, rich and transformational student life experience.
Event Planning Resources
- Current information and guidelines for events
- Maximum gathering sizes: Indoors (10) and outdoors (100).
- Required physical distancing: 6 feet of space must be maintained at all times.
- Face coverings must be worn over the nose and mouth at all times indoors or when outdoors and you cannot continually maintain 6’ of spacing from others.
- Discourage handshakes, hugs, and other physical contacts.
- Most rooms are set up for 6' physical distancing and should not be altered.
- Hand sanitizer stations need to be provided for each event. Most venues at Hope College have hand sanitizer stations already in place, but you should double-check your space. If a hand sanitizer station is not present, please request one from the Physical Plant at least 48 hours ahead of time.
- Unless in a large space (outdoors, Jack H. Miller Concert, Knickerbocker Theatre) please be sure to wipe down all seats and tables with the cleaning items at the venue once your event is finished.
- People from outside the Hope community cannot be invited to attend an event at this time.
- Events that feature an outside performer or speaker should be avoided. If necessary, student groups should seek permission from firstname.lastname@example.org and academic events should seek permission from the Academic Planning Subcommittee by completing the Guest Speakers and Curricular/Co-curricular Events Request form. Event coordinators should not schedule speakers until completing this process and receiving approval.
- Thinking of hosting an event?
Use this event planning document to start planning!
- Thinking of taking a group off-campus?
The college's Risk and Responsiblity Committee will need to approve all off-campus, college-sponsored group travel, whether local, regional or national travel. Please email email@example.com.
- Academic Events and Guest Speakers
Given heightened risks associated with bringing off-campus individuals into the campus community and increased demand for large meeting spaces, the Steering Committee and Academic Planning Subcommittee strongly recommend that events and classes featuring guest speakers be held virtually or postponed to later semesters/years. This recommendation is in accordance with current CDC guidelines and gives Hope College the greatest chance of healthy operations throughout the semester. If a department or academic program wishes to postpone annual events until a later semester they can discuss carrying over event budgets with the dean or the provost.
In a situation where an on-campus guest speaker/visitor is essential to the functioning of the sponsoring program (e.g., academic accreditation), programs should first email their divisional dean and department chair to inform them about the proposed event or proposed speaker/guest and then to discuss the appropriateness and necessity of the event or visitor. If the dean, chair and faculty agree that it is essential to pursue the event or invite the visitor, the faculty member must request to host an external speaker/visitor to the APS via the Guest Speakers and Curricular/Co-curricular Events Request form. The APS will provide an answer to the request within a week of its submission. Faculty should not schedule additional out-of-town speakers until completing this process and receiving approval.
- Make an event reservation
The Events and Conference Office will review your reservation and help you prepare for a safe and healthy event.
Reserve a virtual event in EMS
We know that many events will take place virtually this year, so we have added an “online building” with a “virtual” room to the list of reservable spaces on campus. When making your virtual reservation, you will be able to request that your event appears on the campus calendar and also request assistance with video streaming/recording platforms as well as other technical resources.
How many guests will be in attendance?
If the gathering guidelines allow for it and your event has more than 10 people in attendance, please make your reservation 72 hours in advance so we can ensure you have all of the necessary resources to make it safe and healthy for your guests.
- Are you having food at your event or meeting?
Although virtual meetings are being encouraged whenever possible, there may be times when in-person meetings are scheduled. If these meetings will include catering support, please follow the usual protocol by reserving space for your meeting in EMS and indicate that you desire catering support. Our catering office will contact you to work out the details.
We will be following all guidelines and directives put forth by the State of Michigan and the CDC. For now, this means we are limiting support to pre-packaged meals, snacks and bottled beverages. We will, of course, offer more options as allowed and appropriate.
Visit the Creative Dining Services catering website to place your order.
Guidelines to ensure the health and safety of everyone
- Food preparation and service:
- Have all food and drinks individually packaged (boxed meals, individual cans or bottles, pre-wrapped utensils, etc.)
- Guests may bring their own “grab and go” meals from one of the campus dining facilities.
- It is recommended that groups stay on campus for meals to reduce the risk associated with eating in restaurants
- Ask guests to use hand sanitizer or wash hands before and after eating
- Ask guests to dispose of their own garbage
- Food preparation and service:
Upcoming and Current Events
- COMMENCEMENT FOR THE CLASS OF 2020 WILL BE MAY 2021
Our team made a valiant attempt to plan a commencement ceremony in August, but in the end we determined it was not going to be the proper celebration our students have earned and deserve. For this reason, we have decided to further postpone in-person commencement for the Class of 2020 to May 2021. For the full message from President Scogin to recent graduates and their families, please visit the Commencement website.
- Homecoming/Family Weekend (aka One BIG Weekend!)
One big weekend will be virtual this year!
Alumni, families, students and friends are invited to one big weekend full of fantastic virtual events on October 16–18, 2020 to celebrate Hope’s past, present and future. This combination of Homecoming and Family Weekend will bring the entire Hope community together for meaningful connections.