We are excited to have students and colleagues on campus!
While we know things won’t be the same, we also know that we are a people of Hope — we are resilient, creative, innovative, faith-filled and caring. It will take each one of us doing our part to provide an outstanding academic education and cocurricular experience for our students, while keeping the safety and wellbeing of our campus community paramount during these unusual and challenging times. And in doing so, we aspire to strike the right balance between in-person availability (which we know is important) and reducing the number of people on campus at any given time (which we know is also important).
As the college operates amid this global pandemic, please be aware of the following:
- Work activities that can feasibly be completed remotely must be completed remotely. In-person work is prohibited for Hope College employees (including student employees) to the extent that it is reasonably feasible for your work to be completed remotely. Read the policy.
- Employees must complete a daily screening each day they will be working on campus. Access the screening form.
- You may need your ID and PIN to access buildings. As we try to maintain the safest possible environment for our community, you may need your ID card and personal identification number (PIN) — or in a few cases, the key — to gain access to buildings. If you have forgotten your PIN, please contact Campus Safety (616.395.7770).
- Employees are encouraged to meet virtually whenever possible.
- Offices & Campus Operations
HUMAN RESOURCES IS WORKING TO MAKE SURE EMPLOYEES ARE WELL CARED FOR AND CONTINUE TO RECEIVE FULL PAY AND BENEFITS
Human Resources has developed procedures regarding benefits and payroll for part- and full-time employees.
TRACKING COVID-19 EXPENSES
Our friends in Business Services have been working hard to develop procedures that will allow the college to capture the true cost of COVID-19, which likely will be a significant sum. The goal is to reimburse all departmental COVID-19-related expenses so that operating budgets and other funds are not having to absorb the unexpected shock. But first, we’ll need your help as we navigate through some new guidelines.
When possible, please send invoices electronically to Stephanie DeLoof at firstname.lastname@example.org. In your email, please include the fund and account number you want to charge. If you must turn in a paper copy, please bring it to the Business Services office (Anderson-Werkman). Business Services has staff available from 8 a.m.–5 p.m. to assist our customers. For more information, visit Business Services' website.
CAMPUS PRINT & MAIL
In order to reduce congestion at the Campus Print and Mail counter and lockers, inter-campus mass mail to students is limited to no more than 10 letters/items. For mailings larger than 10 letters/items, mailers are encouraged to find means for electronic distribution or set up a distinct distribution point that minimizes density of human contact.
Campus Print and Mail regularly has 200–400 students per day at their counter picking up mail and packages. Lines sometimes grow and distancing can be difficult. As mass mailings are added (often from more than one group per day), they contribute to even more congestion and risk of close contact at the counter location. Therefore, in an effort to “de-densify” close contact potential, the Safety, Health and Operations Committee has requested these mass mailings use alternate pickup locations. Examples include:
- Unstaffed tables in local areas for non-confidential materials
- Staffed tables in local areas for confidential materials.
- Ideally, pickups would be arranged to avoid congestion
- Hand delivery to designated destinations or recipients.
Note: It is likely there will be a small amount of items not picked up and Campus Print and Mail will be able to use normal mail processes for these.
- Faculty Resources for Online Instruction
Find support for online instruction, including training opportunities, one-on-one support, technology champions and more.
Professional travel is restricted to that which is defined as “essential.” The Risk and Responsibility team has defined “essential” as travel that is required to:
- Assure, preserve, and/or substantially enhance the mission of the college and the specific program or department
- Fulfilling the proposed travel is required and cannot be effectively accomplished by other means (technology, social media, etc.) and/or postponed to a later date
Faculty and/or staff should discuss their request with their responsible supervisor, then with support, submit the “Essential Travel Request form” to the Risk and Responsibility team. The Risk and Responsibility team in collaboration with the dean or vice president will review the request and make a decision. The decision will be communicated back to the faculty or staff member from the Risk and Responsibility team.
International travel is not permitted if the US Department of State and Center for Disease and Control continue to maintain their highest alert levels.
As far as personal travel, the Risk and Responsibility and Safety, Health and Operations teams developed the following guidelines, which were approved by Administrative Council:
Hope College recognizes that employees and their families will at times be traveling for personal reasons. At this time, the college does not anticipate monitoring this type of travel. Should you be traveling to a known “hot spot,” if you are traveling by air, or if have concerns that you were at greater risk based on the conditions of your travel, we ask that you consider the safety of the Hope community upon your return. If you have questions or concerns, please talk with your Wellness Champion, and they can consult with Human Resources or the Health, Safety and Operations Subcommittee for appropriate guidance.
- Employee Assistance Program
- The Ulliance Life Advisor EAP® is an employer sponsored benefit for employeees that offers total well-being services to employees, spouse/live-in partner and dependents through the age of 26 at no cost to the employee and is 100% confidential. These voluntary services include counseling, coaching, crisis intervention, resources and more. To access your benefit or to learn more, contact your Life Advisor Consultant at 1.800.448.8326 or visit LifeAdvisorEAP.com.