Library Systems Migration
Find out about Van Wylen Library's move to a new online catalog and discovery system, scheduled for July 2018.
- Why is the library changing its system now?
Our current system vendor has not invested in developing modern architectures. Our back-end and user interface are a hodgepodge of several systems that don’t always integrate well, and the new Ex Libris system will work together much more seamlessly.
Also, purchasing now has allowed Hope to collaborate with several other Michigan libraries in order to get better pricing and terms.
- In a nutshell, what is going to change?
The library’s back-end system Sierra will be replaced by Ex Libris’ system Alma. The MightyFind and HopeCat will be replaced by the search product Primo. All of our disciplinary and other specialty databases will remain the same, but the 360link full-text search will be replaced by an Alma tool, again providing for more seamless connection between these different systems.
- Are there important dates to keep in mind?
Please return all Beardslee Library materials to WTS by May 4th, in preparation for their building and system change. Are there Beardslee resources that you absolutely need during the shutdown? Contact Michael DeNotto asap and we will work to get you these materials either by purchasing or through ILL.
If you use the HopeCat Reading History and wish to save this, please export it before July 1st.
Our new system will be up and running on July 17th. We’re looking forward to sharing it with you!
- Is it going to be hard to learn the new search interface?
While there is a learning curve for any new system, we hope that the Primo interface will feel intuitive and better centralize many of our search tools. Expect it feel a bit like the MightyFind but with much-improved functionality.
In July and August, the library will offer online tutorials for the new system as well as workshop opportunities for getting comfortable in the new interface. Research and Instruction Librarians are also happy to work one-on-one with faculty and departments as well as coordinate information literacy sessions to help familiarize students with the new system.
- MeLCat appears to be down. Can I still request print materials from other libraries?
Definitely. We needed to leave MeLCat in preparation for the system change, but our InterLibrary Loan department can still get most materials just as quickly for you through WorldCat. Use the embedded request form in WorldCat to request items or email firstname.lastname@example.org. Once the system transition is complete, we will begin the process of rejoining MeLCat. For more information, see here.
- Is this going to impact my summer research plans?
There will be a period from July 1st to July 16th when HopeCat will be down, prior to the July 17th “Go Live” date for our new system. During this time that vast majority of our resources will still be findable through the MightyFind, Databases and our Journal Finder. However, if you will be doing research that requires library resources during this time, we encourage you to contact your liaison librarian or email@example.com, and we will work with you directly to ensure that your research continues with as little interruption as possible.
If you are doing research in religious studies that would normally make heavy use of the Western Theological Seminary library, we encourage you to contact Michael DeNotto, the Humanities Librarian, to discuss how Van Wylen Library can support your research while Beardslee Library is closed.
- Is this going to impact my Fall course preparation?
If you provide links to HopeCat records in Moodle and/or your syllabi, you will need to update these after July 17th.
If your course materials link directly to electronic resources (articles, ebooks, streaming media), most of these links will continue to work after the transition, though we recommend you double check them to make sure.
FYI, it is best practice to link to eResources directly from library databases, rather than uploading pdfs. This best honors our licensing agreements and allows the library to most accurately track the usage of our resources for research and teaching. For more information on how to do this, see here.
- Can I influence what the new system looks like?
Absolutely! Consider attending one of the HopeCat User focus groups at the end of the semester.
Maas Conference Room (grab a free lunch at Phelps)
Wed., Apr. 25th, 12-1:30
Mon. Apr. 30th, 11-12:30
This will give you an opportunity to share what you value and dislike about our current system, and we will use this information as we customize the new interface. There will be other opportunities to try out our test site prior to the launch and to provide feedback.
Even after the new system launches, we would love to keep hearing from you! We will continue to customize the system based on how it is used. Even if a functionality doesn’t currently exist, vendors are always listening to libraries about what kinds of features they need, and the system will continue to evolve.
- Tell me more about how this influences Hope’s relationship with Beardslee Library at Western Theological Seminary.
Beardslee Library is going through many changes this summer as they transition to both a new library system and a new building. These transitions will necessitate some interruption of Beardslee Library services over the summer and into the early fall. Hope Libraries and Beardslee Library are committed to a continued cooperative relationship to support all of our faculty, students, and staff.
Beardslee requests that all print materials be returned to the library by May 4th.
Beardslee Library will be closed to Hope patrons beginning June 22nd through early October.
Following the system transition, Hope Libraries and Beardslee Library will no longer have a shared catalog. Both libraries will be transitioning to Primo, though, so the search experience will be very similar at both libraries.
Once the transition is complete, Hope patrons will be able to use their Hope IDs to check out materials at Beardslee Library. The only change is that if Van Wylen patrons with guest cards want to use Beardslee Library materials, they will need to get a Beardslee guest library card.