/ Events and Conferences

Summer Camp COVID Procedures

Policies and procedures for hosting a camp or conference at Hope College in summer 2021.

General Comments
  • All staff and campers 13 and older must come to camp with one of the following:
    • A completed COVID vaccination card that shows the last shot was at least two weeks prior to the start of camp.
    • A printout from a testing site showing a negative COVID test within three days of the beginning of camp.
  • Camps/conferences are strongly encouraged to create smaller cohorts within the larger group to avoid the entire group being sent home if someone tests positive.
  • A refund policy by the camp for issues related to COVID should be in place prior to the start of camp.
  • Camp leaders must have a readily available list of participants and contact information. In addition, camp leaders must keep a list of close contacts at camp for all campers.
  • Camp leaders are responsible for handling all COVID concerns. If a Hope College athletic trainer believes a camper or staff member is exhibiting COVID symptoms, the camp leaders must then step in and initiate the process listed below.
  • Hope College will monitor CDC and other guidelines. Changes to these procedures are not only possible but to be expected.
  • In order to limit the number of people present, parents and others may not attend the camp to observe the campers.
Staff Check-In
All staff must complete a daily check-in form before arriving for camp. A camp leader must confirm that staff has completed the form.
Camper Check-In
  • Campers will be dropped off and picked up at a designated outdoor location.
  • All campers are required to respond to a daily health questionnaire (to be provided by ECO).
  • After the first day of camp, campers who do not sign in on any given day will be contacted to determine if their absence is due to illness.
Daily Practices
  • Masks are not required for outdoor athletic activities. It is recommended for non-vaccinated players and coaches, but not required.
  • Masks for vaccinated individuals are not required for indoor athletic activities. Masks are required for non-vaccinated individuals of all ages.
  • Masks do not need to be worn when in a private residential room or while drinking/eating.
  • Social distancing should be maintained as often as possible.
  • All campers and staff are required to wash/sanitize hands often, and especially as they enter and exit venues.
  • Dining halls are for eating only. Once people are finished eating, they will put masks on and exit the dining hall.
  • As a safety precaution, Hope College will have sleeping rooms sit idle for at least 24 hours before being cleaned and disinfected for the next guest.
  • Guests and family members of participants will not be allowed into the residence halls before, during, or after the check-in process.
  • Participants are only allowed to enter the residence hall they are assigned to.
Day Camp: Symptomatic Camper Procedure 
  • Any local attendees exhibiting COVID will need to be picked up by a parent/guardian as soon as possible. Camp leaders should alert parents to this possibility prior to the camp. It is highly recommended that camp leaders get multiple contact information for each camper.
  • Each camp should have a comfortable place for campers to wait that does not make them feel isolated yet keeps them safe distance.
  • Camps will be responsible for contacting campers and their guardians if they have been exposed to a camper or staff member with COVID symptoms or a positive COVID case.

** We are currently seeking guidance on what that means for campers who have been in close contact, since they could be required to go into isolation. This would have a detrimental effect on camps as it is currently spelled out in the county. This is why small cohort groups are required — not only to minimize an outbreak but also to avoid closing an entire camp down.

Overnight Camp: Symptomatic Camper Procedure
  • Any local attendees will need to be picked up by a parent/guardian as soon as possible. If for whatever reason someone is unable to do so, Hope will offer Q/I housing. Camp leaders are responsible for arranging transportation for campers to a testing location.
  • While the Hope College Events and Conferences Office (ECO) will make sure all physical needs (lodging/food) are met, the camp/conference will be responsible for making sure they are supported emotionally. (Designate a person to reach out various times a day, visit from afar through their room window, etc.)
  • Once the camp leader confirms that Q/I housing is needed, they must contact their ECO manager as soon as possible. The ECO will then take over getting the camper into housing.
  • If a camp/conference ends and they still have attendees in Q/I, someone from the group will need to stay behind until they have been picked up or their time in isolation has ended.
Non-Camp COVID Concerns 

All campers and staff are expected to notify the camp point of contact if:

  • They test positive for COVID-19 two weeks prior or after the camp.
  • They are tested for COVID-19 due to illness.
  • They are tested for COVID-19 due to close contact.
  • They have been in close contact with someone who tested positive for COVID-19.