/ Office of the Associate Dean for Global Education

Faculty-Led Off-Campus Study Programs

May/June/July Off-Campus Programs

All programs (both new and repeating) must complete an Off-Campus Study Proposal: Location, Health & Safety form. The form is due mid-February* for programs taking place the following year.

Our Risk Management Team reviews all off-campus study program proposals for the safety of our students and faculty. The Risk Management Team will contact you if there are any questions regarding the location, health and/or safety of your proposed program.

You will be notified by mid-March* as to whether your off-campus study proposal has been approved by Risk Management. Once cleared by Risk Management, the Off-Campus Study Academic Proposal form will be sent to you, and a folder with projected budget, itinerary and expense recorder worksheets will be set up for you in Google Drive. You will be asked to submit your syllabus, draft itinerary and proposed budget, along with the Off-Campus Study Proposal: Academic form. Your complete proposal will be reviewed by your chair, dean, the registrar, the associate dean for global education and applicable program directors (e.g., fine arts, cultural heritage II, senior seminar, etc.). There will be an Academic Proposal Short-Form for repeating programs and an Academic Proposal Long-Form for new programs.

There will be an Off-Campus Course Development Workshop each spring for assistance in preparing an academic proposal (especially for people developing an off-campus study course for the first time). 

Academic proposals are due mid-April* (for the following year, e.g., April 16, 2020, for summer 2021 programs). You will be notified of final approval by May 1 so that you have the summer to begin planning your program. This timeframe ensures that, by the start of fall semester, your program publicity, including course descriptions, course fees and projected itinerary, are ready so that you can begin recruiting students.

Should you have any questions about creating a new May/June/July off-campus academic course, please contact Deirdre Johnston, and if you have any questions about Risk Management, please contact Richard Frost. Kevin Kraay is available to answer questions about budgets, and Amy Otis can answer questions about Terra Dotta, recruitment, applications, brochures, student scholarships and the Off-Campus Study Fair.

* Please see timeline below for specific dates for the upcoming year.

UPAEP (Universidad Popular Autónoma del Estado de Puebla)

A pilot program, led by Prof. Maria Andre, at the Autonomous University of Puebla, Puebla, Mexico, will be offered in spring semester 2020. Opportunities exist for future faculty leaders (Spanish fluency is not required). More info.

Timeline for 2021 May/June/July Off-Campus Programs

Form Call Due Notification Who?
Location, Health & Safety Proposal January 15, 2020 February 14, 2020 March 15, 2020 Risk Management
Academic Proposal March 16, 2020 April 16, 2020 May 1, 2020 Associate Dean for Global Education
Brochure info for Terra Dotta May 1, 2020 May 15, 2020 August 1, 2020 Center for Global Engagement
Detailed program budget June 15, 2020 July 15, 2020 August 15, 2020 Business Services


  Topic Month Who?
Workshop 1 Academic Proposal, Budget, Itinerary March Associate Dean for Global Education
Workshop 2 Marketing, Recruitment, Applications, Terra Dotta September Center for Global Education
Workshop 3 Health & Safety October Risk Management
Workshop 4 Budgets/Using the Detailed Expense Recorder and Orientation November Associate Dean for Global Education and Business Services

Funding opportunities for students 

Celtic May Term 2014 students and faculty