/ Residential Life and Housing

Move-Out

If you have not come to campus to retrieve your belongings and are not already working with Residential Life staff to finalize your move-out plans, please e-mail Residential Life to make arrangements.

These guidelines for Residential Life’s move-out process were developed in consultation with the Ottawa County Department of Public Health and approved by state officials. The required precautionary measures continue to be critical, as they help keep the campus community — and broader community — safe and healthy.

Our goal is to have all rooms cleared (following all precautions!) by Friday, June 5, 2020, so our Physical Plant team can thoroughly clean each building.

Information for all on-campus students

For the Safety of All Involved

You and your helpers must adhere to these guidelines if you choose to come to campus:

  • A limited number of students may move out during any given time slot. Using the original move-out plan as our foundation, we have reduced the number of students permitted to be moving out at one time.
  • Students may be accompanied by only one helper. For the safety of all involved, each student is permitted to have one helper, for a total of two individuals making the move. This will limit the traffic in and out of campus buildings.
  • Students and helpers must be symptom-free. If you and/or your helpers are experiencing any symptoms of COVID-19 (see CDC guidelines) OR have been exposed to someone who has had a confirmed case of COVID-19 in the last 14 days, you may not come to campus. 
  • A face covering is mandatory. You and your helpers must provide and wear a mask covering your nose and mouth while on campus. The CDC has helpful directions on making your own. 
  • Social distancing is required. You and your helpers must observe social distancing practices and keep a distance of six feet or more from others at all times.
  • Students have a role in disinfecting. You will be asked to clean door handles after you have completed your move-out process. 

We know there will be students unable to come back to retrieve their belongings. These students live outside of the Midwest and it is time and cost prohibitive for them to return to campus. Residential Life will be emailing students outside of the Midwest (Michigan, Illinois, Indiana, Wisconsin and Ohio) to talk to them about alternative arrangements for their belongings. 

Residence Halls

You will be granted card access to your building per your arrangement with Residential Life.

In accordance with CDC guidelines we ask that you wear a mask in and around the building. Each building will have a checkout table in the lobby with a reminder of what needs to happen. To complete your check out, you will need to:

  1. Bring your room key. If you have lost your key, email your RD 24 hours in advance so they can unlock your room prior to your arrival. 
  2. Remove all of your belongings from your room. Make sure you check your drawers, closet and any common spaces (bathroom, lobby, kitchen, bike room).
  3. Clean your room. Remove all trash and take it to the dumpster. Wipe down all surfaces, sweep/vacuum the floor. Return furniture to its original position (if able).
  4. Lock the windows, turn off the light and leave the room locked.
  5. Complete the electronic Express Check Out Form  and place your key in a labeled envelope into the key return box in the lobby.

Apartments & Cottages

Please communicate with the people you live with to coordinate cleaning responsibilities for common areas and staggered move-out times. 

To complete your check out, you will need to:

  1. Remove all of your belongings from your room. Make sure you check your drawers and closet and any common spaces (bathroom, bathroom, living room, kitchen, basement, etc.).
  2. Clean your room and common space. Remove all trash and take it to the dumpster. Wipe down all surfaces, sweep/vacuum the floor. Return furniture to its original position (if able).
  3. Lock the windows, turn off the lights and leave the space locked.
  4. Complete the Express Checkout Form to signal that you have completed the move-out process.

Lastly, if your cottage or apartment has keys, turn them in to Campus Safety directly.

Questions

If you have any additional questions about this process, please e-mail campushealth@hope.edu.