/ Provost's Office

Annual Reports

POLICIES AND PROCEDURES FOR ANNUAL DEPARTMENTAL REPORTS

Policies:

  1. Every department is required to submit an annual report
  2. The person chairing the department at the time the report is due is responsible for preparing and submitting the annual report
  3. Routing requirements:
    1. Submit electronically (not scanned) in a single PDF file to your dean and to the Office of the Provost (email to provost@hope.edu)
    2. The provost’s office will upload to the college’s internal website
  4. Reports are due to the provost on August 15 each year

Rationale for these policies:

Since the information to be assembled in these reports will have broad usefulness, we plan to disseminate it to all major areas on campus. The reports will be invaluable at accreditation time (e.g., North Central Association of Colleges and Schools, ACS, NASAD, NAST, etc.) as well as for completion of questionnaires and preparation of proposals for funding. Both the archival and the publicity value of these reports should be obvious. The reports are used by the president, provost, deans, college advancement, admissions and Van Wylen Library — to name just a few.

Guidelines for Annual Departmental Reports

  1. Run a department annual FAR report (and include it in your review report)
    1. Enter January 1 of the previous year through June 30 of the current year (e.g., January 1, 2018, through June 30, 2019) as the date range
  2. Run a strategic initiatives FAR report (and include it in your review report)
    1. Enter January 1 of the previous year through June 30 of the current year (e.g., January 1, 2018, through June 30, 2019) as the date range
  3. Write a reflection on your department’s year — describe the department’s strengths and contributions to the strategic plan from what you found in the strategic initiatives FAR report.
  4. Write a reflection on what you’d like us to know about your students (because FAR doesn’t track students, just faculty) AND assessment of student learning. Provide whatever student information (successes/issues that aren’t captured in FAR — e.g., Goldwater Award winner) and a summary of your assessment efforts and what you’ve learned from it. In summary, tell us what you want us to know about your students, programs and your assessment (this will be shared with the incoming senior director of assessment and accreditation to give her a current snapshot of program assessment when she arrives in August).
  5. Provide brief commentary about your department goals for the coming year.
  6. NOTE: No need to add budgets or other items historically shared via Service to Hope forms or process.