/ Human Resources

Employee Resources

As an employee of Hope College, your role is vital to living out our mission.

Tax Forms

Direct Deposit Signup

Instructions to sign up online
  1. Log in to to the Hope College App
  2. Under Tools in the left sidebar, expand My College Account and select Employee
  3. On the Employee Dashboard, select Direct Deposit Information
  4. In the Proposed Pay Distribution section, select Add New
  5. Enter your bank routing number and account number
    1. Bank routing number: the first nine numbers from the left at the bottom of your check. The name of your bank should populate automatically. If it doesn't, you will need to complete the rest of setup with Human Resources.
    2. Account number: The other numbers printed at the bottom of your check (neither the routing number nor the check number) are your account number.
  6. Select the Account Type from the drop-down list
  7. Select the desired option (Use Remaining Amount, Use Specific Amount, Use Percentage) and enter appropriate information for selection
    Note: When splitting between more than one accounts, the “Use Remaining Amount” account needs to be entered first
  8. Click the acknowledgement checkbox
  9. Click on the Save New Deposit button

If you would like to have your pay amount directed to more than one bank and/or account number, repeat this process. Contact the payroll office (x7820) with any questions. 

Opt In for Electronic W-2

Instructions to opt in online
  1. Log in to to the Hope College App
  2. Under Tools in the left sidebar, expand My College Account and select Employee
  3. On the Employee Dashboard, expand the Taxes section
  4. Click on the Electronic Regulatory Consent text hyperlink
  5. Check the box for Consent to receive W-2 electronically (you can also check the box to receive 1095-C electronically)
  6. Click on the Submit button

Instructional Videos

Payroll Calendar

2026 Faculty and Administrative Staff
  Pay Period Pay date
SM01 January 1–15, 2026 Thursday, January 15
SM02 January 16–31, 2026 Friday, January 30
SM03 February 1–15, 2026 Friday, Februray 13
SM04 February 16–28, 2026 Friday, February 27
SM05 March 1–15, 2026 Friday, March 13
SM06 March 16–31, 2026 Tues., March 31
SM07 April 1–15, 2026 Wed., April 15
SM08 April 16–30, 2026 Thursday, April 30
SM09 May 1–15, 2026 Friday, May 15
SM10 May 16–31, 2026 Friday, May 29
SM11 June 1–15, 2026 Mon., June 15
SM12 June 16–30, 2026 Tues., June 30
SM13 July 1–15, 2026 Wed., July 15
SM14 July 16–31, 2026 Friday, July 31
SM15 August 1–15, 2026 Friday, August 14
SM16 August 16–31, 2026 Mon., August 31
SM17 September 1–15, 2026 Tues., September 15
SM18 September 16–30, 2026 Wed., September 30
SM19 October 1–15, 2026 Thursday, October 15
SM20 October 16–31, 2026 Friday, October 30
SM21 November 1–15, 2026 Friday, November 13
SM22 November 16–30, 2026 Mon., November 30
SM23 December 1–15, 2026 Tues., December 15
SM24 December 1–31, 2026 Thursday, December 31
2026 Hourly Staff 
  PAY PERIOD Pay Date Time Sheets due
(at 11:59 p.m.)
HR01 December 20–January 2 Friday, January 9 Sunday, January 4
HR02 January 3–16 Friday, January 23 Sunday, January 18
HR03 January 17–30 Friday, February 6 Sunday, February 1
HR04 January 31–February 13 Friday, February 20 Sunday, February 15
HR05 February 14–27 Friday, March 6 Sunday, March 1
HR06 February 28–March 13 Friday, March 20 Sunday, March 15
HR07 March 14–27 Friday, April 3 Sunday, March 29
HR08 March 28–April 10 Friday, April 17 Sunday, April 12
HR09 April 11–24 Friday, May 1 Sunday, April 27
HR10 April 25–May 8 Friday, May 15 Sunday, May 10
HR11 May 9–22 Friday, May 29 Sunday, May 24
HR12 May 23–June 5 Friday, June 12 Sunday, June 7
HR13 June 6–19 Friday, June 26 Sunday, June 21
HR14 June 20–July 3 Friday, July 10 Sunday, July 5
HR15 July 4–17 Friday, July 24 Sunday, July 19
HR16 July 18–31 Friday, August 7 Sunday, August 2
HR17 August 1–14 Friday, August 21 Sunday, August 16
HR18 August 15–28 Friday, Sept 4 Sunday, August 30
HR19 August 29–September 11 Friday, September 18 Sunday, September 13
HR20 September 12–25 Friday, October 2 Sunday, September 27
HR21 September 26–October 9 Friday, October 16 Sunday, October 11
HR22 October 10–23 Friday, October 30 Sunday, October 25
HR23 October 24–November 6 Friday, November 13 Sunday, November 8
HR24 November 7–20 Friday, November 27 Sunday, November 22
HR25 November 21–December 4 Friday, December 11 Sunday, December 6
HR26 December 5–18 Thursday, December 24 Tuesday, December 15
2027 Faculty and Administrative Staff
  Pay Period Pay date
SM01 January 1–15, 2027 Friday, January 15
SM02 January 16–31, 2027 Friday, January 29
SM03 February 1–15, 2027 Monday, February 15
SM04 February 16–28, 2027 Friday, February 26
SM05 March 1–15, 2027 Monday, March 15
SM06 March 16–31, 2027 Wednesday, March 31
SM07 April 1–15, 2027 Thursday, April 15
SM08 April 16–30, 2027 Friday, April 30
SM09 May 1–15, 2027 Friday, May 14
SM10 May 16–31, 2027 Friday, May 28
SM11 June 1–15, 2027 Tuesday, June 15
SM12 June 16–30, 2027 Wednesday, June 30
SM13 July 1–15, 2027 Thursday, July 15
SM14 July 16–31, 2027 Friday, July 30
SM15 August 1–15, 2027 Friday, August 13
SM16 August 16–31, 2027 Tuesday, August 31
SM17 September 1–15, 2027 Wednesday, September 15
SM18 September 16–30, 2027 Thursday, September 30
SM19 October 1–15, 2027 Friday, October 15
SM20 October 16–31, 2027 Friday, October 29
SM21 November 1–15, 2027 Monday, November 15
SM22 November 16–30, 2027 Tuesday, November 30
SM23 December 1–15, 2027 Wednesday, December 15
SM24 December 1–31, 2027 Friday, December 31
2027 Hourly Staff 
  PAY PERIOD Pay Date Time Sheets due
(at 11:59 p.m.)
HR01 December 19–January 1 Friday, January 8 Sunday, January 3
HR02 January 2–15 Friday, January 22 Sunday, January 17
HR03 January 16–29 Friday, February 5 Sunday, January 31
HR04 January 30–February 12 Friday, February 19 Sunday, February 14
HR05 February 13–26 Friday, March 5 Sunday, February 28
HR06 February 27–March 12 Friday, March 19 Sunday, March 14
HR07 March 13–26 Friday, April 2 Sunday, March 28
HR08 March 27–April 9 Friday, April 16 Sunday, April 11
HR09 April 10–23 Friday, April 30 Sunday, April 25
HR10 April 24–May 7 Friday, May 14 Sunday, May 9
HR11 May 8–21 Friday, May 28 Sunday, May 23
HR12 May 22–June 4 Friday, June 11 Sunday, June 6
HR13 June 5–18 Friday, June 25 Sunday, June 20
HR14 June 19–July 2 Friday, July 9 Sunday, July 4
HR15 July 3–16 Friday, July 23 Sunday, July 18
HR16 July 17–30 Friday, August 6 Sunday, August 1
HR17 July 31-August 13 Friday, August 20 Sunday, August 15
HR18 August 14–27 Friday, September 3 Sunday, August 29
HR19 August 28–September 10 Friday, September 17 Sunday, September 12
HR20 September 11–24 Friday, October 1 Sunday, September 26
HR21 September 25–October 8 Friday, October 15 Sunday, October 10
HR22 October 9–22 Friday, October 29 Sunday, October 24
HR23 October 23–November 5 Friday, November 12 Sunday, November 7
HR24 November 6–19 Friday, November 26 Sunday, November 21
HR25 November 20–December 3 Friday, December 10 Sunday, December 5
HR26 December 4–17 Friday, December 24 TBD

Faculty/Staff Forms

Instructions to Submit Employee Address, Phone, and/or Email Changes Online

On a computer:

  1. Log in to to the Hope College App
  2. Under Tools in the left sidebard, expand My College Account and select Employee
  3. On the Employee Dashboard, select the My Profile button
  4. Click on either More Personal Information in the left sidebar or one of the pencil icons on the right side of the screen
  5. To Update Address*
    1. In the address section, click Add New
    2. Select Self-Reported (as type for address)
    3. Enter appropriate information
    4. Click on Add
  6. To Update Email or Phone
    1. Click on the pencil icon for the information you wish to edit
    2. Update the information
    3. Click on Update
  7. To Add Email or Phone
    1. In the appropriate section, click Add New
    2. Select the appropriate Type from the available options in the drop-down list
    3. Enter new information
    4. Click on Add

Using the App:

  1. Open the Hope College App
  2. Under Tools in the left sidebard, expand My College Account and select Employee
  3. On the Employee Dashboard, select the My Profile button
  4. Click on either More Personal Information in the left sidebar or one of the pencil icons on the right side of the screen
  5. Rotate your phone to landscape to follow the ‘on the computer’ steps 5, 6, 7 and/or 8 above OR click on ‘View Full Profile’ at the bottom of the screen
  6. To Update Address*
    1. Click the Addresses tab
    2. Click Add Address
    3. Select Self-Reported (as type for address)
    4. Enter appropriate information
    5. Click on Add
  7. To Update Email or Phone
    1. Click on either the Email or Phone tab
    2. Click on the pencil icon for the information you wish to edit
    3. Update the information
    4. Click on Update
  8. To Add Email or Phone
    1. Click on either the Email or Phone tab
    2. Click Add Phone Number or Add Email
    3. Select the appropriate Type from the available options in the drop-down list
    4. Enter new information
    5. Click on Add

*Address updates are processed byHR two–three times per week, at which time they are updated to PR Address Type. This information is then available for all departments on campus including Human Resources for payroll and benefits, and third party administrators (Transamerica, Blue Cross, Caremark, etc.).

Former Employees: Click here for instructions on how to update address in Hope app 

Instructions to change Employee Legal Name

To request a change to your legal name, please submit your legal documentation to Human Resources at hr@hope.edu or bring it to the HR office in person. 

Employee Status Forms

PROFESSIONAL DEVELOPMENT

Vector Solutions is an online training platform that assists us in meeting some of our mandatory training requirements.  In addition to rquired training, there are many other excellent develoment opportunities available.

Explore Training

Retiree Resources

Check out Retiree Health Benefits 

Hope CollegeHuman Resources

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