Payroll & Forms
Payroll checks will not be issued unless tax and I-9 forms are completed. Please check the last page of the I-9 form for acceptable identification that needs to be shown in person to Human Resources.
Payroll Calendar
2023
- 2023 Faculty and Administrative Staff
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Pay Day Pay Date Friday January 13 Tuesday January 31 Wednesday February 15 Tuesday February 28 Wednesday March 15 Friday March 31 Friday April 14 Friday April 28 Monday May 15 Wednesday May 31 Thursday June 15 Friday June 30 Friday July 14 Monday July 31 Tuesday August 15 Thursday August 31 Friday September 15 Friday September 29 Friday October 13 Tuesday October 31 Wednesday November 15 Thursday November 30 Friday December 15 Friday December 29 - 2023 Hourly Staff
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Pay Date Time Sheets due at 11:59 pm January 13 January 8 January 27 January 22 February 10 February 5 February 24 February 19 March 10 March 5 March 24 March 19 April 7 April 2 April 21 April 16 May 5 April 30 May 19 May 14 June 2 May 28 June 16 June 11 June 30 June 25 July 14 July 9 July 28 July 23 August 11 August 6 August 25 August 20 September 8 September 3 September 22 September 17 October 6 October 1 October 20 October 15 November 3 October 29 November 17 November 12 December 1 November 26 December 15 December 10 December 29 TBD - 2023 Students
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Pay Date Time Sheets due at 11:59 pm January 6 January 1 January 20 January 15 February 3 January 29 February 17 February 12 March 3 February 26 March 17 March 12 March 31 March 26 April 14 April 9 April 28 April 23 May 12 May 7 May 26 May 21 June 9 June 4 June 23 June 18 July 7 June 28 5 pm July 21 July 16 August 4 July 30 August 18 August 13 September 1 August 27 September 15 September 10 September 29 September 24 October 13 October 8 October 27 October 22 November 10 November 5 November 22 November 16 5 pm December 8 December 3 December 22 December 17
2024
- 2024 Faculty and Administrative Staff
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Pay Day Pay Date Monday January 15 Wednesday January 31 Thursday February 15 Thursday February 29 Friday March 15 Friday March 29 Monday April 15 Tuesday April 30 Wednesday May 15 Friday May 31 Friday June 14 Friday June 28 Monday July 15 Wendnesday July 31 Thursday August 15 Friday August 30 Friday September 13 Monday September 30 Tuesday October 15 Thursday October 31 Friday November 15 Friday November 29 Friday December 13 Tuesday December 31 - 2024 Hourly Staff
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Pay Date Time Sheets due at 11:59 pm January 12 January 7 January 26 January 21 February 9 February 4 February 23 February 18 March 8 March 3 March 22 March 17 April 5 March 31 April 19 April 14 May 3 April 28 May 17 May 12 May 31 May 26 June 14 June 9 June 28 June 23 July 12 July 7 July 26 July 21 August 9 August 4 August 23 August 18 September 6 September 1 September 20 September 15 October 4 September 29 October 18 October 13 November 1 October 27 November 15 November 10 November 29 November 24 December 13 December 8 December 27 TBD - 2024 Students
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Pay Date Time Sheets due at 11:59 pm January 5 December 31 January 19 January 14 February 2 January 28 February 16 February 11 March 1 February 25 March 15 March 10 March 29 March 24 April 12 April 7 April 26 April 21 May 10 May 5 May 24 May 19 June 7 June 2 June 21 June 16 July 5 June 30 July 19 July 14 August 2 July 28 August 16 August 11 August 30 August 25 September 13 September 8 September 27 September 22 October 11 October 6 October 25 October 20 November 8 November 3 November 22 November 17 December 6 December 1 December 20 December 15
Tax Forms
- Federal W-4
- Michigan W-4
- Federal I-9 (note the documents needed for the I-9)
Direct Deposit Signup
- Instructions to sign up online
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- Log in to plus.hope.edu. Call CIT at x7670 if you do not know your employee ID or PIN.
- Select employee
- Select pay information
- Select direct deposit allocation
- Select add new direct deposit
- Enter your bank routing number and account number
- Bank routing number: the first nine numbers from the left at the bottom of your check. The name of your bank should populate automatically. If it doesn't, you will need to complete the rest of setup with Human Resources.
- Account number: The other numbers printed at the bottom of your check (neither the routing number nor the check number) are your account number.
- Select account type
- Enter the amount or percent that will be directed to this account. When splitting your check between more than one account, the last account must have "remaining balance" selected.
- Click save
If you would like to have your pay amount directed to more than one bank and/or account number, repeat this process. Contact the payroll office (x7820) with any questions.
Student Forms
Faculty/Staff Forms
- Request to view personal records
- Contribute to Hope via payroll deduction
- Employee Address Changes – please utilize instruction below
- Instructions to Submit Employee Address Changes Online
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- Log in to plus.hope.edu. Call CIT at x7670 if you do not know your employee ID or PIN.
- Select Employee
- Select Personal Information
- Select Update Address & Phones
- Select Self-Reported (as type for address update)
- Submit
- Enter new information on displayed form
- Submit
Updates are processed by CIT weekly, at which time they are updated to PR Address Type. This information is then available for all departments on campus including Human Resources for payroll and benefits third party administrators (Transamerica, Blue Cross, Caremark, etc.).
Use this Screenshot Instructions for more assistance if needed.
- Instructions to Submit Employee Name Changes Online
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To request a change to your legal name, please submit your legal documentation to Human Resources at hr@hope.edu or bring it to the HR office in person.
To update how your preferred name is displayed in the Employee Directory and other digital records, submit the Faculty/Staff Directory Update form.
Employee Status Forms
- Change to Primary Position
- Addition of Secondary Position
- Discontinuation of Secondary Position
- Employee Separation Notice (resignation, termination, retirement)
Professional Development Forms
QUestions about Payroll?
Contact the payroll office (payroll@hope.edu or x7820) with any questions.