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Graves Hall in Spring Institutional Data

The following Hope College data is provided to assist you in completing agency cover sheets, cover letter, letter of intent or proposal introduction. If the information you are seeking is not found please view the Institutional Research website or contact Tracey Nally, Director of Sponsored Research Programs, 616-395-7316.

Authorizing Official: Ronald Fleischmann, Director of Sponsored Research Programs should be listed as the authorizing official if the grant will be submitted electronically. If a paper proposal is required, follow the organization's guidelines. More than likely the President will be listed requiring his signature. If you are unsure, please contact the Sponsored Research Office (SRO). 

Ronald Fleischmann
Sponsored Research Programs
Hope College
P.O. Box 9000
Holland MI 49422-9000
616-395-7559 fax

Fiscal Officer: Kevin Kraay manages all post-award financial activities. He should be the person listed to receive the award funds. If it's a governmental award, Kevin will electronically request the funds from the agency. Once the primary investigator (PI) receives the offical award notice, he/she must contact Kevin Kraay to establish a fund to begin the expenditures.

Kevin Kraay
Business Manager
Hope College
100 E. 8th Street Suite 280
Holland MI 49423
616-395-7140 fax


Annual Report on Giving- website or hardcopy

Audited Financial Statement

Fringe Benefit Rate - Faculty/Staff
FEDERAL: 18.15% (6.20% FICA + 1.45% MQFE [medicare] + 10.5% retirement) of senior and other personnel salaries. If PD/PI or other senior personnel provide more than 50% of their time on the grant, use 38%: 7.65% FICA/MQFE + 10.5% retirement (not eligible in year 1) + 19.85% healthcare.

Faculty must use a 32% fringe rate (7.65% FICA/MQFE + 10.5% retirement + 13.85% healthcare) when requesting salary replacement for a course release.

PRIVATE: Sources vary so follow their guidelines. Some only allow FICA 6.20%/MQFE 1.45% = 7.65%

Fringe Benefits - Student
7.65% (FICA/MQFE) of student summer salary to cover Hope's portion of the taxes. Enrolled students during the academic year are exempt.

Indirect Cost Rate
FEDERAL Funding: 49% of senior personnel and student salaries and wages before fringe benefits (except NSF REU which no longer allows indirect on student stipends)

PRIVATE Funding: It varies so refer to the funding source guideline.

Hope College does not have a indirect cost rate for off campus activity.

Indirect Cost Rate Agreement Date
Department of Health and Human Services (DHHS) from 07/01/2014 – 06/30/2022, Dated 12/19/2017. Point of Contact, Arif Karim (214)767-3261.

Student Summer Housing
Rates are determined by the Business Services Office at the beginning of each calendar year. You are advised to go to their site for a current rate. However, the following projected rates are provided for the development of future grant proposal budgets at an estimated 10% annual increase. The college provides a 50% discount for summer student researchers which are indicated in paratheses.

Estimated weekly (50% discount) rates:

2018 = $145 ($73)
2019 = $159 ($80)
2020 = $175 ($88)
2021 = $193 ($97)
2022 = $212 ($106)
2023 = $233 ($117)

Transportation Rates
Hope mileage reimbursement = .45/mile
Hope car/van rental

Federal privately owned auto rate = .54/mile

Federal Per Diem Lodging/Meals/Transportation Rates : Holland = $98/day

Federal Minimum Wage - grants only

2017 - $8.90/hr
2018 - $9.25/hr

Federal Contractor Minimum Wage - $10.10/hr - federal contract or subcontract rate

Hope College Payment Address
Hope College
C/O Kevin Kraay
Business Services
100 E. 8th Street Suite 280
Holland MI 49423

Cover Sheet Data

Animal Welfare Assurance Number - NIH
A3971-01 effective December 16, 2015 - December 31, 2019

Automated Standard Application Payments (ASAP) Recipient ID

Awardee Organization Code

Board of Trustee Chairperson
Carl Droppers

CAGE Code: Community & Government Entity Code

Congressional District

County Code

DUNS Number

EIN/Entity or IRS Number

Federal Interagency Committee on Education (FICE)
Industrial Profile #

Human Subjects/Assurances/Certifications
Federal Wide Assurance Number (FWA) 0010133
Internal Review Board (IRB) 00005476

Institution Code

NIH Institutional Profile Number

NIH Federal Identifier Number

Leave blank unless submitting the following:
1. "changed/corrected" proposal. Enter the tracking number. (ie. CA123456)
2. "continuation/revision/renewal". Enter previous award number.

State Executive Order 12372 Process
YES. Enter date of proposal submission.

State Representative - District 90
Daniela Garcia

State Senator - District 30
Arlan Meekhof

USDA HHS Pin Number

U.S. Congressman - District 2
Bill Huizenga

Zip Code -
9 digit - 49423-3607
P.O. Box - 49422-9000

Institutional Data

Institutional Research