Faculty, Staff and Student Responsibilities
Faculty/staff leader responsibilities
The faculty/staff leader role is one of significant importance. In order for the coordination and execution of the off-campus program to be successful it will be key that the program leader understand and complete the following list of responsibilities.
For Short-Term Trips/Events
- A faculty/staff leader will accompany all off-campus programs that include students.
- Use of college vehicles is strongly encouraged. Faculty, staff and students should not be driving their own vehicles to off-campus program unless reviewed by the Travel Risk and Responsibility Team. Questions/requests can be sent to risk@hope.edu.
- Ensure that all necessary Risk and Responsiblity forms have been completed and turned into Student Development two days prior to travel
- Notify the college in the event of an itinerary change and/or emergency within the group or location of program
- Follow and use the Procedures for Emergency Notification (posted above)
For Immersion Trips or May/June Term Programs
- A faculty/staff leader will accompany all off-campus programs that include students
- Use of college vehicles is strongly encouraged. Faculty, staff and students should not be driving their own vehicles to off-campus program unless reviewed by the Travel Risk and Responsibility Team. Questions/requests can be sent to risk@hope.edu
- Ensure that all students have completed the necessary Risk and Responsibility forms and/or educational learning content with Terra Dotta.
- In advance of departure, conduct an appropriate location specific orientation program for all participants (see Orientation guidelines)
- Contact the Health Center for a Travel Report for your program's location and communicate to all students participating that they need to contact the Health Center for the necessary immunizations
- Review medical/mental health forms and meet with student(s) regarding any concerns and have a written plan of action as needed
- Consult with the Health Center and/or Counseling and Psychological Services Office on all medical and/or psychological conditions that impact students traveling with you
- For International programs, carry copies of the front page of all passports and any necessary visas
- Notify the college in the event of an itinerary change and/or emergency within the group or location of program
- Follow and use the Procedures for Emergency Notification (posted above)
NOTE: The program leader has the authority to determine if a student’s behavior warrants termination from the program at the student’s expense.
Student Responsibilities
As a participant in an off-campus study program or event sponsored by the college, the student must understand and complete the following list of responsibilities.
- The student must complete all Risk and Responsibility forms.
- Student is required to maintain good standing after a program accepts them. This means that they must maintain good academic standing as well as good social standing.
- Student must obtain all required and recommended immunizations for travel, as determined by the Health Center.
- Student must attend all required on-campus orientation session(s).
- Student is expected to participate in curricular and co-curricular activities as planned by the faculty/leader. Examples include but are not limited to: attending exhibits, conferences, research opportunities and travel as arranged by faculty/leader.
DeWitt Student Cultural Center141 East 12th StreetFloor 1Holland, MI 49423
workP. 616.395.7800
sdev@hope.edu