Sending Mail

Deadlines for Outgoing Mail (Monday–Friday)

METERED MAIL

All unstamped mail to be metered should be in trays or rubber banded together with the unsealed flaps up. Also include your account number in the upper left-hand corner of at least the top envelope. Do not allow adhesive closures to get wet or they may stick together and prevent processing. Separate and bundle mail according in the following categories:

• Airmail/international mail
• Stamped mail
• Domestic mail to be metered
• On-campus department mail
• On campus residential mail (halls, apartments and cottages)

Please use rubber bands from the desk or ask for trays for group mailings.  

Always keep airmail (international mail) separate from domestic mail. 

UPS

All outgoing items must have a completed United Parcel Shipping Record (avaiable at Print and Mail Services) or have a prepaid label attached. Outgoing items must be at Print and Mail Services by 2:30 p.m.

FedEx

Complete either a Package US Airbill or International Air Waybill (available at Print and Mail Services for all outgoing items). Outgoing items must be at Print and Mail Services by 12 p.m.

AIRMAIL/ INTERNATIONAL PACKAGES

• The country that the mail is being sent to must be clearly written on the last line of the address.
• For all airmail other than letters 1/4" thick or more, a USPS Customs Form must be completed. Attach three completed and signed copies of the customs form to the package. The USPS no longer accepts handwritten customs forms

INTER-CAMPUS MAIL 

Include your name or department in the return address area of the envelope.

For students: All mail being directed to a student must have the student's name visible on the envelope or package (no postage is required for inter-campus delivery).

For faculty/staff: Address the envelope as follows:

Individual name or department
141 E 12th Street
Holland, MI 49423

Please contact printmail@hope.edu for helpful guidelines prior to sending a large mailing to students, staff or faculty.