Housing & Room Change
Maybe you studied in Australia fall semester. Maybe it's just not working out with your roommate. Maybe you're saying goodbye to Hope College. Whatever the reason, here's how to request a housing or room change.
Navigating roommate conflicts
Roommate conflicts are a natural part of learning how to live with someone and sharing space. When conflicts happen, we first want the roommates to try and resolve the conflict on their own. If this is unable to happen, residents can get Residential Life staff involved to help mediate the disagreement.
The things that Residential Life considers when addressing conflict are outlined below. If you are having problems, try these steps first, or get in touch with your RA to help work through the conflict.
- Refer to your Roommate and Community Agreements
- Setting clear expectations of how roommates communicate with each other, respect personal belongings and use physical space is critical to preventing roommate conflicts. To help foster setting these expectations, all roommates fill out a roommate agreement at the beginning of the year. Your RA reviewed this with you and Residential Life has it on file. Look back at this agreement. Is the cause of this conflict addressed in these agreements? Do you need to add something to this agreement? Do you need to refine the agreement now that you've been living with each other for a while?
- Talk to each other
- Communication is key in any conflict. Most conflicts result from not communicating enough or clearly with each other. This means that you should have an honest face-to-face conversation (not via electronic communication). If/when you talk to your RA or RD/RLC about this, one of the first questions that they will likely ask is whether or not you and your roommate have talked about this. If you have, we'll go from there. If you haven't, we will talk about how to prepare or be involved in that initial conversation.
- Talk to your RA
- RAs are a great resource if you are find yourself in this situation. They can help you talk through a plan for communicating so you feel prepared to have a conversation with your roommate(s). Or, your RA will sit down with everything involved to facilitate a conversation covering what the issues are, how to compromise and how to live well together moving forward.
- Talk to your RD/RLC
- If you and your roommate are still having issues after meeting with your RA, reach out to your RLC, RD or NC and ask for assistance in mediating the conflict. Recognize, however, that it may be a couple of days before you can schedule a meeting with this person.
- Change rooms (if necessary)
- Our goal is that through this process, we can work through the conflicts and learn to respect each other on a deeper level by accommodating for each member involved in the conflict. However, if through this process we still are not able to work through the conflicts, then your RD/RLC can help you find a different rooming situation that is (hopefully) better for everyone involved.
As the housing office navigates the complexities of student housing, there are times when shifts or changes occur due to a variety of circumstances. If you experience a change in your roommate, plan to attend a study abroad program, are graduating or are returning from a study abroad program, the information below can help you understand the process.
- IF YOUR ROOMMATE MOVES OUT
If you are housed in a double or triple room and find out that your roommate is leaving Hope or moving to different housing, here is what you can expect:
You will receive a email message from the housing office indiciating that a change has occured. You will be offered an opportunity to name a new roommate. We typically provide the student 72 hours to name a new roommate. The person they are pulling into the space will also need to email email@example.com to confirm that they are interested in moving. If all parties agree, the housing office will communicate move-to instructions and notifiy the RA, RD or RLC of the change.
If you are unable to name a roommate, the housing office will look at filling the space. As our office works with students requesting or needing a housing change, we would look at all available spaces, compare housing applications for a compatiable match, and reach out to the students to provide them an opportunity to meet prior to finalizing the housing placement.
The college does not offer an option for students to “buy out” a space in their room to reduce the occupancy or to keep the room to themselves. Occupancy of a room may only be decreased if the student in the room has an approved accommodation through the Disability and Accessibility Resources office for a reduced number of roommates or a single-room accommodation.
- IF YOU ARE A DECEMBER GRADUATE OR STUDYING ABROAD SPRING SEMESTER
Are you planning to graduate in December or to attend a spring study abroad program? If so, complete the Housing Change Form for December Graduates and Spring Off-Campus Study Program Participants.
Housing Change Form for December Graduates and Spring Off-Campus Study Program Participants Once you submit your form, the housing office will email you a confirmation of your selection. This will serve as the official notice that you will no longer need housing for the spring semester.
- IF YOU ARE RETURNING FROM A FALL STUDY ABROAD PROGRAM AND NEED ON-CAMPUS HOUSING FOR SPRING SEMESTER
If you are currently on a fall off-campus study abroad program and are planning to return to on-campus classes and need housing for spring semester, we ask that you complete the Spring Semester Housing Request Form.Spring Semester Housing Request Form for RETURNING Off-Campus Study Program Participants Once you submit your form, the housing office will email you a confirmationg of your selection and email your spring housing assignment by December 16, 2022.
Who is your RD/RLC?
Your RD/RLC is the professional staff member that lives in your community and oversees its day-to-day functions. If you live in a cottage or apartment, this position is the assistant director of residential life and education.
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