/ Computing and Information Technology

Google Meet

Google Meet is the easiest way to give your lecture online.

Since 2018, Google Meet logo Google Meet (formerly called "Hangouts Meet") has been available for all 1Hope Accounts. It allows you to host online video conference calls with up to 250 participants, right in the web browser.

Watch a video walkthrough of Google Meet 

Scheduling a Call

To get started, create a new Google Meet logo Google Calendar event and invite all of your participants as guests. As soon as you do, a new Google Meet call will be created with a unique URL for your participants to use. The person who scheduled the event will be the only one in the call with the ability to mute or kick other participants.

You may also want to consider setting up this event as a recurring meeting. If you have the event Repeat, the link to the attached Google Meet call will remain the same across instances of the event.

Create a new event in Google Calendar and invite at least one person to the event

When it is time for your call, all that the participants need to do is click that link. There is nothing to download/install and no accounts to create.

Documentation about how to join a scheduled Google Meet is available to distribute to participants 

During the Call

When participants click on the link, they will land on a lobby screen where they can check their microphone and camera before joining the call. Keep in mind good conference call etiquette and consider muting yourself before entering the call. Once you click Join now, you're in the call!

Depending on the number of people in the call, the layout will automatically switch between:

  • portraitSpotlight:
    The presentation, active speaker, or pinned video front and center
  • grid_onTiled:
    16 (adjustable up to 49) equal-sized participants at once
  • vertical_splitSidebar:
    The presentation or active speaker with additional participants along the side

See the Google Meet help article on layouts for more information.
Note: If you previously installed a third-party extension to see more people at a time in Grid View, we recommend removing it

The layout of Google Meet while you're in a call

Top Right

  • You can see other participants of the call by clicking the people_alt users button in the top right.
    • Clicking on someone's photo will pin their webcam so that you stay watching their camera, even if someone else talks.
    • You can also hover over someone's name in the list to keyboard_arrow_down expand some more options, such as mic_off muting another participant or remove_circle_outline removing them from the call. If you are the creator of the call, you will be the only one who is able to mute or kick other participants.
  • You can access the chat chat in the top right. This is useful for sharing links for all of the participants to click, or for participants to incicate that they have a question without unmuting themselves and speaking.
  • The category activities button is where you access Breakout Rooms, Polls, and live Q&A.

Bottom Bar

  • Starting in the bottom left, the Meeting Details keyboard_arrow_up section shows the name of the event. It can be clicked to quickly get the link and dial-in information for this conference call.
  • The Host Controls shield next to the meeting controls in the bottom left is available to whoever scheduled the event. Here, you can restrict others from sharing their screen, using the chat, or disable "quick access".
  • In the middle of the bottom bar, there are buttons to mic_none mute your microphone, call_end hang up the call, and videocam turn your camera on or off
  • Each participant can optionally turn on real-time with the closed_caption Turn on captions button in the bottom right
  • Unlimited people at a time are allowed to share their screen to the call using the present_to_all Present now button in the bottom right. Shared screens and windows become additional participants in the call. One shared screen at a time is designated the "Presenter", and everyone in the call will see that shared screen front and center.
    You have three choices for sharing content to the call:
    • computer Your entire screen:
      This will show anything that's on your screen to everyone in the call, as you do it, in real-time.
    • A window:
      Even if other windows are open on top of the shared window, everyone in the call will only see the one application you pick. This may be useful if you want to have slide notes open as well, or if you want to begin sharing content but then switch back to the call.
    • tab A Chrome tab:
      You can share A Chrome tab to the call for high-quality audio and video sharing.
    Note: Playing media such as video and audio only works when sharing a Chrome tab. Make sure you mute your microphone or turn down your volume while playing media, so that people don't hear it twice!
  • In the three-dot overflow menu, click fiber_manual_record Record meeting to begin recording the call. Everyone in the meeting is alerted that the meeting is now being recorded. When complete, a video file will be added to the meeting organizer's Google Drive in a folder called Meet Recordings. More information is available in the Google Meet Help center.